GeoCentral features stunning rocks and crystals, holistic gemstones, trendy home décor, jewelry, fun kits, and impulse items. As the premier supplier of earth-related gifts for more than 40 years to the wholesale trade, our unique array of products can be found in national and international retailers.
Job Summary:
This is a full-time position based out of our Mason, Ohio office. Reporting to the Senior Manager of Inventory Planning & Purchasing. The assistant buyer/assistant planner works as part of the Planning and Logistics team and will be directly involved in the purchasing process by working directly with domestic and international vendors to procure product, obtain product information, and most importantly, ensure on time delivery. Additionally, they will support the Product Development team, data maintenance, inventory analysis and specified projects as needed.
Key Responsibilities:
Purchase Order Management
Create purchase orders in SAGE (ERP system) based on quantities approved in monthly purchasing review or ad hoc needs
Communicate purchase orders to vendors upon PO creation and act as a liaison for additional needs to the vendor (artwork, carton markings, labels, etc.)
Request and approve vendor confirmations of POs
Review item costs/quantities and discuss any changes with Product and Planning teams
Update any revisions to quantity ship and receipt dates within SAGE
Review invoices and packing lists to ensure accuracy
Forward proforma invoices to finance and ensure necessary deposits to suppliers are communicated clearly
Update SAGE with any updates to quantities shipped or ship date revisions
Manage the Open PO report
Reach out to vendors 3-4 weeks prior to ship to ensure on time booking and shipping
Address any changes and communicate issues to Product and Planning teams via weekly Open PO meeting
Work closely with Logistics to help problem solve issues if there are booking/shipping resolutions needed
Product & Production Team Support
Owns the execution of Work Order Ticket Entry in Sage for Specialty and Key Account production needs
Accurately input all necessary information and audit for mistakes
Owns weekly Out of Stock & Low inventory report updates to be shared with Sale & Creative teams as directed
Ensure out of stock items are updated as needed on digital ordering platforms
General item maintenance
Update lifecycle changes, prices, cost changes, etc.
Pull reports weekly checking for item maintenance activity that needs updated.
Review items and categories on the GeoCentral website and other 3d party platforms as directed. Update as needed
Remove dropped items that have no inventory
Ensure markdowns are reflected appropriately
Owns the item setup process
Create new items in SAGE based on new item setup sheet provided from the product team
Assist with product check in process as directed
Additional inventory and PO reports/analysis as needed
Logistics
Work directly with our Director of Logistics and Planning Manager to get all vendor shipments booked on time to meet the required in DC date for GeoCentral POs
Generally, this means approving bookings, but may require more direct intervention with the vendor situationally
In coordination with Expeditor’s, help ensure any missing documentation from vendors gets supplied to keep shipments on schedule
Understand the impact customs delays or other unforeseen shipping issues will have on our POs and update them accordingly
Communicate to Product and Planning teams if the delays will cause a customer or new release impact
Successful candidates will have:
High School Diploma or equivalent. Associate’s or bachelor’s degree preferred
Impeccable attention to detail
Ability to work as part of a team
Excellent organizational skills
Ability to manage deadlines and shifting priorities in a fast-paced environment with little direction
Self-starter, positive attitude and tireless work ethic
Ability to learn new systems and processes
Adept in Excel (Pivot tables, VLOOKUP, IF statements, and the drive to learn more), Word, and Outlook
Perks:
Medical, dental and vision benefits, 401k plan, annual bonus potential
Seniority Level:
Coordinator/ Assistant
Reports to Senior Manager Inventory Planning & Purchasing
Employment Type:
Full-time, In Office
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Purchasing and Supply Chain
Industries
Internet Publishing
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