Assistant Athletic Director & Sports Information Director

Summary

This is a dual position of Assistant Athletic Director and Sports Information Director. The Assistant Athletic Director is responsible for assisting the Director of Athletics and Director of Marketing in the organization and operation of the intercollegiate athletic program. The Sports Information Director serves as the Highland Community College Athletic Department representative for statistics and media associated with all athletic activities. The Specialist shall organize and collect all statistical and informational data related to the Highland Community College Athletic Department players, coaches, and competitions and report necessary data to the Kansas Jayhawk Conference and NJCAA. This position shall plan, coordinate, and organize press box and scorer's table game day operations related to statistics collection and reporting, and game announcing. The SID shall conduct media relation activities, write and release newsletters, produce athletic programs, recruitment brochures, informative podcasts, etc.

ESSENTIAL ATHLETIC ADMINISTRATION DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Be available to assist the Athletic Director at all HCC home games and scrimmages as well as select road contests that require visiting team administration duties.
• Be responsible for game administration at all HCC home games and scrimmages to include:
• Set up before and take down after each home game the score tables and chairs, team chairs, items necessary for radio broadcasts, sound system, ticket table, programs, and cash box.
• Coordinate with the custodians in Allen Field House and the Stadium Center to make sure they have gym floor, bleacher area, entryways, dressing rooms, and restrooms clean, stocked and ready for the contest. They should also clean floor between games.
• Be available to escort officials to their dressing room, provide half-time refreshments, and escort them out of the building after contests.
• Assist in stocking and cleaning of concessions throughout the school year.
• Must maintain office hours in Allen Field House to assist the Athletic Director and Director of Marketing with other duties as assigned. Coordinate with and have office hours approved by the Athletic Director.
  

ESSENTIAL SPORTS INFORMATION DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Ensure accurate collection and reporting of all HCC athletic statistics to the KJCCC and NJCAA.
• Work in cooperation with the HCC Marketing Department and graphic design personnel for information release regarding HCC related content, game programs, promotional material development, website and social media content.
• Work in cooperation with the HCC Marketing Director to manage HCC Athletic Department social media accounts - Twitter, Facebook, Instagram and Snapchat as per the guidelines developed by the HCC Marketing Director.
• Work in cooperation with the HCC Marketing Director in the management of the HCC Athletic Department website by keeping all information accurate and up-to-date as per the direction of the Athletic Director.
• Work in cooperation with the Multi-Media Coordinator to collect digital photography of HCC Athletic teams and competitions.
• Directly consult the Athletic Director and/or Marketing Director for approval of all athletic department information.
• Assist in the management and coordination of press box and scores table operation during all home competitions, most specifically related to statistics collection and reporting, media, and announcing.
• Recruit, train, and schedule workers for game day press box and scores table function including statistics, reporting, media, photography and announcing as regulated by the KJCCC.
• Recruit students to assist in game day operations related to the duties of the SID.
• In charge of distributing sports information scholarships.
• Supply program and roster information for all athletic events as needed and upon request.
• Work in cooperation with the HCC Marketing Director to produce game day programs.
• Manage, report, and promote sports information using all forms of communication. Prepare and disseminate news releases for all athletic activity, sports programs and events.
• Work closely with the Alumni Director to promote special athletic events.
• Communicate with Athletic Director and coaches to coordinate dates and promote special events associated with athletic competitions in conjunction with the Marketing Director.
• Respond to requests for information from media personnel and other colleges. Any information release regarding the hiring, dismissal, resignation or retirement of athletic department personnel needs to be approved by the Athletic Director and/or Marketing Director.
• Organize and supervise photo sessions for all sports to provide head and shoulder photos of athletes and posed action shots in coordination with the Multi-Media Coordinator and Marketing Director.
• Travel to away games to cover all sports information on the road when applicable and does not conflict with home event coverage.
• Develop and maintain close contact with local media and those who cover HCC sports. Organize press conferences, set up interviews, respond to questions and issue press credentials.
• Other duties as assigned.
  
  

Supervisory Responsibilities

Directly supervises student workers and game administration staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include selection, training, planning, assigning and directing work; appraising performance; rewarding and disciplining; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or Experience

• Bachelor's Degree required; Master's preferred
• Good computer skills required
• Experience with common in-game statistics programs
• Experience with the collection and dissemination of common athletic statistics
• Experience with production of video board content
• Experience with production of video board advertisements & promotional materials for businesses wishing to advertise during HCC games
• Experience with website production
• Experience with current social media platforms
• Ability to effectively communicate via written English language with highly accurate punctuation, spelling and grammatical syntax
  
  

Language Skills

Must have strong written and verbal communication skills. Ability to read, analyze, and interpret general business periodicals, technical procedures, insurance or governmental regulations. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information and respond to questions from students, recruits, management, and public groups.

Mathematical Skills

Ability to work with mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions furnished in written, oral, diagram, or schedule form.

Other Abilities/Skills

Must have excellent organizing, coordinating and decision-making abilities and the ability to retain composure under pressure. Ability to work without close supervision and handle a varied job situation. Should have a service orientation and positive attitude toward students, employees, and community people who interact with the Athletic Department.