AP/AR Supervisor

Position Summary:

The Accounts Receivable and Accounts Payable Supervisor is responsible for supporting the financial team in completing accounting processes and cycles. They will be responsible for reviewing and completing daily transactions, invoicing, reconciliations, credit analysis, collection efforts and customer and vendor communication in an accurate and timely manner. They will assist in implementing company initiatives and best practices to ensure compliance with legal regulations and other requirements. They will assist in the completion of financial and business reporting efforts that support the achievement of strategic goals and objectives. The position supports AP and AR functions and reporting for the North American region including corporate HQ and three manufacturing facilities. The position will require communication at various levels across the organization.

The AR and AP Supervisor will report to the Corporate Accounting Manager, Americas.

Key Job Responsibilities included but not limited to:

Coordinates and directs Accounts Receivable related activities of the team.

Reviews and approves A/R credit requests and the processing of credit memos (requested for price protection, fees/rebates, customer chargebacks and returns/shortages/overages).

Responsible for reviewing the weekly A/R Aging and following up with customers for collection of invoices due

Evaluates credit worthiness through credit-scoring/reporting systems (D&B), define credit limits, establish new and review credit lines with company policy.

Manages accounts to assess risk and recover debt to reduce DSO goals. Communicates with customers regarding debt and negotiates payment agreements.

Enlists sales and senior management when necessary to accelerate the dispute resolution process.

Ensure that all invoices are properly coded to the appropriate expense or balance sheet account.

Acts as the point of escalation for urgent vendor payments and invoice resolution inquiries

Review and approves wire transfer in both domestic and foreign currencies.

Confirms all inter-company balances for outstanding AP Globally for proper balancing in COGNOS

Perform accounts payable month end close functions and review reconciliations.

Interact with vendors, purchasing and customer service departments.

Manage W9 and 1099 process and various audits.

Recommends and supports continuous improvement initiatives in the finance department.

Leads and promotes safety awareness with other key members of the organization. Promotes accident prevention and employee involvement in regard to a safe work environment. Ensures employees have an understanding of the safety expectations of the organization.

Job Requirements:

Experience:

Requires (5-7) years of experience in accounting

Experience in Accounts Receivable, Credit Analysis or Collections

Experience with creating and/or processing daily entries and reports, invoicing or billing

Demonstrated knowledge of accounting processes and cycles

Experience with Microsoft Office products, ERP system experience

Knowledge, Skills and Abilities:

Strong analytical and problem solving skills

Strong negotiation skills

Self-directed and able to re-calibrate priorities as needed

High attention to detail, ensures accuracy in completion of work

Ability to work collaboratively and maintain positive relationships

Excellent communicator both verbally and in writing

Education and Certification Qualifications:

Bachelor’s degree in accounting or finance preferred or 5-7 years Accounts Payable experience/Customer Service and general accounting experience.