Administrative Services Manager

The Administrative Manager is a member of the leadership team and is primarily responsible for the financial health and analysis of the Practice. The administrative manager is also responsible for leading the billing department and the administrative team.

Job Responsibilities:

• Responsible for the continued development and implementation of financial and billing policies
• Lead, manage, and hold accountable the Billing Department
• Lead, manage, and hold accountable the Administrative Team
• Management of financial systems (Quickbooks) and the monthly and annual reporting of financial statements provided by our CPA
• EHR(electronic health record) data analysis
• Insurance reporting
• Assist with month end close reviews
• Annual fee schedule analysis
• Weekly Accounts payable
• General office supply ordering
• Monthly patient refunds calculated from insurance reimbursement
• Lead and participate in weekly meetings.
• Track OD Continuing education and licensing  

Job Requirements:

• Proficiency with Quickbooks
• 2+ years of recent management experience

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Leadership Competencies:

Demonstrate Our Core Values

As a member of the leadership team, the Administrative Manager must consistently display and encourage  behaviors that align with the core values of the practice stated below:

• Hard work - Going the extra mile for our patients and team.
• Enthusiasm - Working with energy and a purpose.
• Self Drive - Making independent decisions and being a problem solver. 
• Compassion - Letting patients and fellow team members know we care.

Attention to Detail

Must have the ability to adhere to all policies and procedures set forth by the participating insurance plans. Must be able to spot and correct EHR data, accounting and billing errors.

Strong Leadership

Identifies strategic goals and strives to achieve them. Has the ability to lead, plan, and manage change.Listens effectively and communicates ideas and opinions clearly. Is assertive while showing respect and positive regard for others. Demonstrates an appreciation for people with different backgrounds and points of view yet is still able to set strategic and tactical priorities for others that are reasonable and achievable.

Results Driven

Demonstrates strong organizational skills and follow-through. Does not confuse effort with results and separates what is important from what is not. Understands how strategies and tactics work in the marketplace. Balances data analysis with good judgment and common sense. Demonstrates strong negotiation skills.