ADMINISTRATIVE RECEPTIONIST

Job Description

Construction Industry/Flooring Company is seeking a new Team Member! Under the direction of the ACCOUNTING MANAGER, the Administrative Receptionist is responsible for greeting visitors to the business and providing appropriate information to them, answering telephones and performing administrative work as required, in accordance with company policies and procedures. CONSTRUCTION INDUSTRY EXPERIENCE/KNOWLEDGE A MUST!

ESSENTIAL DUTIES AND RESPONSIBILITIES included but are not limited to:

• Answer and refer incoming calls to the correct person or department and represent the Company in a pleasant and efficient manner.
• Take detailed messages and deliver in a timely fashion as appropriate.
• Screen calls as directed
• Maintain a neat and welcoming front office
• Purchasing kitchen and Office supplies
• Maintaining a clean and organized Kitchen- i.e. Refrigerator and Pantry
• Sort, post, distribute, and prepare all incoming/outgoing mail
• Record and type Staff & Management Meeting Minutes, and all general correspondence.
• Perform administrative work as directed to include typing and filing projects, faxing correspondence, maintaining copies of files, updating phone lists and procedure manuals, etc.
• Assist Accounting with Billing; entering Vendor Invoices, updating project Spreadsheet Tracker
• Sort and Distribute weekly Paychecks
• Maintain accurate spreadsheet of employee attendance and PTO
• Collect credit card receipts
• Request, update and furnish required COI’s
• Monitor and maintain company Vehicle status( registration renewal, inspections, etc)
• Monitor company cellphone usage
• Monitor reception email linked to website info email for inquiries and forward accordingly
• Assist PMs and Estimators with any administrative documents (creating/typing Estimates), reports, and project related tasks.
  
  

QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of QuickBooks a must. CONSTRUCTION INDUSTRY KNOWLEDGE A MUST. Knowledge of COI’s. Excel spreadsheets and formulas. Word documents and Google sheets. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

EDUCATION and/or EXPERIENCE: Requires an associate degree and minimum 2 years related experience; or an equivalent combination of education and experience.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES: Requires the ability to operate a wide variety of standard office equipment, such as a computer and keyboard, a calculator, telephone, FAX, photocopier, etc.

Company Description

NY BASED FLOORING COMPANY SEEKING ENTHUSIASTIC ADMINISTRATIVE RECEPTION WITH CONSTRUCTION INDUSTRY KNOWLEDGE. WE SPECIALIZE IN COMMERCIAL FLOORING.

NY BASED FLOORING COMPANY SEEKING ENTHUSIASTIC ADMINISTRATIVE RECEPTION WITH CONSTRUCTION INDUSTRY KNOWLEDGE. WE SPECIALIZE IN COMMERCIAL FLOORING.