The Administrative Office Assistant provides essential support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization and communication, ensuring the smooth running of the office environment. The Administrative Office Assistant will work closely with managers and employees to provide administrative support and contribute to the overall productivity of the team.
Key Responsibilities
Administrative Support:
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes, and forms
Office Management:
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Provide general support to visitors
Documentation and Record Keeping:
Develop and maintain a filing system
Update and maintain office policies and procedures
Assist in the preparation of regularly scheduled reports
Communication:
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Act as the point of contact for internal and external clients
Project Assistance:
Assist in the preparation of project proposals, reports, and presentations
Support team projects and coordinate tasks as needed
Required Qualifications
Education: High school diploma; additional qualification as an Administrative Assistant or Secretary will be a plus
Experience: Proven experience as an administrative assistant, office admin assistant, or in another relevant administrative role
Skills:
Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Preferred Qualifications
Associate's or Bachelor’s degree in business administration or a related field
Familiarity with office management procedures and basic accounting principles
Knowledge of office management systems and procedures
Working Conditions
Full-time position
Office-based role with occasional off-site errands
Standard working hours with potential for overtime during peak periods
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Human Resources Services
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