Administrative Office Assistant

Pharmacosmos Therapeutics Inc., an affiliate of Pharmacosmos, markets Monoferric in the US high-dose IV iron market. Pharmacosmos Therapeutics brings together

• A best-in-class product
• Resources required to drive rapid growth
• An ability to adapt quickly to market change
• A new standard for patient care
  
  

Founded in 1965, Pharmacosmos is headquartered in Denmark. We are a family-held company built on passionate and knowledgeable people. We value integrity, open-mindedness, and respect. These values guide us in our endeavors and touch everyone in every part of our journey. We respect everyone who becomes a part of our journey. The company strives to become the world leader in the treatment of iron deficiency anemia, one of the largest global health issues, and aspires to change the way iron deficiency anemia is treated.

Pharmacosmos is focused on three business areas branded pharmaceuticals, APIs, and carbohydrates. The U.S. company focuses primarily on the prescription iron pharmaceutical market. Two-thirds of its revenue comes from this segment of the business. Pharmaceutical grade carbohydrates and API enhance their supply chain capabilities and overall market strategy and positioning. The company also enjoys a robust research and development program with a focus on human and veterinary medicines.

The company cultivates a collaborative, performance-based culture. We recognize and reward employees for the value they bring and empower them to do meaningful work. Built upon the heritage and financial strength of the parent company, Pharmacosmos Therapeutics benefits from a singular focus, driving the growth of Monoferric.

Job Purpose To establish and maintain an organized, efficient and compliant home office environment.

Job Responsibilities

Administrative Support

• Answer and direct phone calls, taking messages when necessary.
• Greet and assist visitors, ensuring a positive and professional first impression.
• Handle incoming and outgoing mail, emails, and faxes.
• Manage visitor access.
• Daily copy, scan and print as needed.
• Manage daily staff meals Ordering, setup and keeping track of budget.
  
  

Provide Administrative Support Cross Functionally To Various Departments

• Human Resources Document filing and light on boarding / off boarding tasks.
• IT Daily run through of iPads and TVs in meeting rooms / shipping and handling of laptops and iPads to field staff.
• Marketing Ad hoc projects such as flier printing and shipping materials.
• Sales - Ad hoc projects such as meeting materials, shipping sales staff uniform orders, office supply requests.
  
  

Scheduling And Calendar Management

• Schedule appointments, meetings, and conference rooms using Microsoft Outlook and Teams.
  
  

Meeting Support

• Assist in the preparation of meeting rooms, including arranging equipment and materials.
• Daily copy, scan and print as needed for meetings.
  
  

Documentation and Record-Keeping

• Create, modify, and maintain documents using Microsoft suite.
• Organize and maintain electronic and paper filing systems such as SharePoint.
• Process day-to-day vendor invoices timely.
  
  

Facilities Support

• Maintain inventory of office supplies and coordinate reordering when necessary.
• Manage all office maintenance to include, submitting work orders and scheduling repairs for general office space and equipment.
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.
• Manage overall appearance of office and meeting room furniture.
• Light lifting of shipping boxes and office desks / chairs up to 15lbs.
• Daily maintenance of hot beverage machines.
• Daily office canteen duties - light tidy up to ensure the canteen is always presentable.
  
  

Special Projects

• Special Projects as assigned.
• Create and maintain all documented office procedures
  
  

Pharmacosmos Therapeutics Policies, Procedures, Compliance

• Complete and stay current on all appropriate compliance requirements
• Adhere to all policies and procedures as outlined in the employee handbook.
• Must track and maintain work hours daily in the ADP system along with adhering to legal non-exempt requirements for non-exempt hourly workers.
  
  

Other duties and projects as assigned.

Qualifications And Skills

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to handle multiple tasks and prioritize effectively.
• Professional demeanor and positive attitude.
  
  

Key Competencies

High Productivity – Produces consistent, high quality and quantity of outputs and meaningful results that contribute to the mission and strategic goals of the organization. Is efficient in producing results that are delivered on time or before. Able to multi-task productively because is well-organized; applies time management processes and procedures effectively. Prioritizes well and finishes the task.

Problem Solver -- technically capable of determining what’s wrong in complex situations and offering potential solutions; identifies root cause of a problem and works with others to permanently fix problems

Teamwork/Collaboration – Works toward common goals by supporting, encouraging and sharing information with colleagues, both internal and external

Communication— Speaks, writes, listens and presents information in a logical and articulate manner appropriate for the audience. Skilled in developing and delivering presentations and leading meetings.

Attitude And Demeanor

• Proud Pharmacosmos ambassador
• Strong personal leadership
• Inspire cross-functional transparency and collaboration
• Customer-centric ‘can-do’ attitude and goal focused
• Ambitious, independent, analytical, collaborative, loyal, organized
  
  

Flexibility

Reasonable flexibility

Additional Information

• Requires discretion with confidential data
• Traveling – approximately 5% of the time
• The position requires working primarily in-office with limited opportunities for remote work.
  
  

All job requirements listed indicate the minimum level of knowledge, skills and/or experience necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any other job-related duties as requested by their supervisor, subject to reasonable accommodation.

Pharmacosmos Therapeutics Inc. is committed to equal opportunity in employment. We value diversity which embraces all perspectives towards innovation and are committed to making PTI a truly inclusive place to work where everyone of us can be our best and true selves.

We select and employ qualified candidates in accordance with their competencies and skills to perform the duties of the job regardless of gender, gender identity or expression, ancestry, national or ethnic origin, marital status, race, religion, color, age, disability, sexual orientation, military, or veteran status.

Pharmacosmos Therapeutics Inc. has adopted a hybrid work schedule – a combination of being on-site at our Morristown, NJ offices along with remote working. Being present is critical to collaboration, innovation, productivity, employee well-being and engagement and enhances the Company culture.