Administrative Office Assistant
Pharmacosmos Therapeutics Inc.
Morristown, NJ
See who Pharmacosmos Therapeutics Inc. has hired for this role
Pharmacosmos Therapeutics Inc., an affiliate of Pharmacosmos, markets Monoferric in the US high-dose IV iron market. Pharmacosmos Therapeutics brings together
Pharmacosmos is focused on three business areas branded pharmaceuticals, APIs, and carbohydrates. The U.S. company focuses primarily on the prescription iron pharmaceutical market. Two-thirds of its revenue comes from this segment of the business. Pharmaceutical grade carbohydrates and API enhance their supply chain capabilities and overall market strategy and positioning. The company also enjoys a robust research and development program with a focus on human and veterinary medicines.
The company cultivates a collaborative, performance-based culture. We recognize and reward employees for the value they bring and empower them to do meaningful work. Built upon the heritage and financial strength of the parent company, Pharmacosmos Therapeutics benefits from a singular focus, driving the growth of Monoferric.
Job Purpose To establish and maintain an organized, efficient and compliant home office environment.
Job Responsibilities
Administrative Support
Qualifications And Skills
High Productivity – Produces consistent, high quality and quantity of outputs and meaningful results that contribute to the mission and strategic goals of the organization. Is efficient in producing results that are delivered on time or before. Able to multi-task productively because is well-organized; applies time management processes and procedures effectively. Prioritizes well and finishes the task.
Problem Solver -- technically capable of determining what’s wrong in complex situations and offering potential solutions; identifies root cause of a problem and works with others to permanently fix problems
Teamwork/Collaboration – Works toward common goals by supporting, encouraging and sharing information with colleagues, both internal and external
Communication— Speaks, writes, listens and presents information in a logical and articulate manner appropriate for the audience. Skilled in developing and delivering presentations and leading meetings.
Attitude And Demeanor
Reasonable flexibility
Additional Information
Pharmacosmos Therapeutics Inc. is committed to equal opportunity in employment. We value diversity which embraces all perspectives towards innovation and are committed to making PTI a truly inclusive place to work where everyone of us can be our best and true selves.
We select and employ qualified candidates in accordance with their competencies and skills to perform the duties of the job regardless of gender, gender identity or expression, ancestry, national or ethnic origin, marital status, race, religion, color, age, disability, sexual orientation, military, or veteran status.
Pharmacosmos Therapeutics Inc. has adopted a hybrid work schedule – a combination of being on-site at our Morristown, NJ offices along with remote working. Being present is critical to collaboration, innovation, productivity, employee well-being and engagement and enhances the Company culture.
- A best-in-class product
- Resources required to drive rapid growth
- An ability to adapt quickly to market change
- A new standard for patient care
Pharmacosmos is focused on three business areas branded pharmaceuticals, APIs, and carbohydrates. The U.S. company focuses primarily on the prescription iron pharmaceutical market. Two-thirds of its revenue comes from this segment of the business. Pharmaceutical grade carbohydrates and API enhance their supply chain capabilities and overall market strategy and positioning. The company also enjoys a robust research and development program with a focus on human and veterinary medicines.
The company cultivates a collaborative, performance-based culture. We recognize and reward employees for the value they bring and empower them to do meaningful work. Built upon the heritage and financial strength of the parent company, Pharmacosmos Therapeutics benefits from a singular focus, driving the growth of Monoferric.
Job Purpose To establish and maintain an organized, efficient and compliant home office environment.
Job Responsibilities
Administrative Support
- Answer and direct phone calls, taking messages when necessary.
- Greet and assist visitors, ensuring a positive and professional first impression.
- Handle incoming and outgoing mail, emails, and faxes.
- Manage visitor access.
- Daily copy, scan and print as needed.
- Manage daily staff meals Ordering, setup and keeping track of budget.
- Human Resources Document filing and light on boarding / off boarding tasks.
- IT Daily run through of iPads and TVs in meeting rooms / shipping and handling of laptops and iPads to field staff.
- Marketing Ad hoc projects such as flier printing and shipping materials.
- Sales - Ad hoc projects such as meeting materials, shipping sales staff uniform orders, office supply requests.
- Schedule appointments, meetings, and conference rooms using Microsoft Outlook and Teams.
- Assist in the preparation of meeting rooms, including arranging equipment and materials.
- Daily copy, scan and print as needed for meetings.
- Create, modify, and maintain documents using Microsoft suite.
- Organize and maintain electronic and paper filing systems such as SharePoint.
- Process day-to-day vendor invoices timely.
- Maintain inventory of office supplies and coordinate reordering when necessary.
- Manage all office maintenance to include, submitting work orders and scheduling repairs for general office space and equipment.
- Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.
- Manage overall appearance of office and meeting room furniture.
- Light lifting of shipping boxes and office desks / chairs up to 15lbs.
- Daily maintenance of hot beverage machines.
- Daily office canteen duties - light tidy up to ensure the canteen is always presentable.
- Special Projects as assigned.
- Create and maintain all documented office procedures
- Complete and stay current on all appropriate compliance requirements
- Adhere to all policies and procedures as outlined in the employee handbook.
- Must track and maintain work hours daily in the ADP system along with adhering to legal non-exempt requirements for non-exempt hourly workers.
Qualifications And Skills
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Attention to detail and problem-solving abilities.
- Ability to handle multiple tasks and prioritize effectively.
- Professional demeanor and positive attitude.
High Productivity – Produces consistent, high quality and quantity of outputs and meaningful results that contribute to the mission and strategic goals of the organization. Is efficient in producing results that are delivered on time or before. Able to multi-task productively because is well-organized; applies time management processes and procedures effectively. Prioritizes well and finishes the task.
Problem Solver -- technically capable of determining what’s wrong in complex situations and offering potential solutions; identifies root cause of a problem and works with others to permanently fix problems
Teamwork/Collaboration – Works toward common goals by supporting, encouraging and sharing information with colleagues, both internal and external
Communication— Speaks, writes, listens and presents information in a logical and articulate manner appropriate for the audience. Skilled in developing and delivering presentations and leading meetings.
Attitude And Demeanor
- Proud Pharmacosmos ambassador
- Strong personal leadership
- Inspire cross-functional transparency and collaboration
- Customer-centric ‘can-do’ attitude and goal focused
- Ambitious, independent, analytical, collaborative, loyal, organized
Reasonable flexibility
Additional Information
- Requires discretion with confidential data
- Traveling – approximately 5% of the time
- The position requires working primarily in-office with limited opportunities for remote work.
Pharmacosmos Therapeutics Inc. is committed to equal opportunity in employment. We value diversity which embraces all perspectives towards innovation and are committed to making PTI a truly inclusive place to work where everyone of us can be our best and true selves.
We select and employ qualified candidates in accordance with their competencies and skills to perform the duties of the job regardless of gender, gender identity or expression, ancestry, national or ethnic origin, marital status, race, religion, color, age, disability, sexual orientation, military, or veteran status.
Pharmacosmos Therapeutics Inc. has adopted a hybrid work schedule – a combination of being on-site at our Morristown, NJ offices along with remote working. Being present is critical to collaboration, innovation, productivity, employee well-being and engagement and enhances the Company culture.
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Pharmaceutical Manufacturing
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