Administrative Manager

Job Description:

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Responsible for servicing current and new accounts by coordinating and monitoring various transaction activities and will work with internal departments to manage purchase and sales transactions.

The administrative manager will also serve as the in-house point-of-contact for clients, brokers, and others to collect or to provide information on account transactions. This position requires a high level of organization, attention to detail, and the ability to work under pressure. In-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures also required.

Essential Job Duties:

• Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
• Prepare and maintain accurate documents to include, Request for Information (RFI's), Letter of Intent (LOI's) and Request for Proposal (RFP's).
• Update and maintain various information databases to include; client and prospect databases.
• Oversee and participate BOV, content strategy, and pitches.
• Serve as a liaison to the lead broker, clients, and outside broker requests.
• Provide support in areas including calls, tours, and negotiations.
• Maintain transaction and form files. Prepare reports and make presentations relevant parties.
• Provide informational assistance to clients to include greeting clients, directing telephone traffic and scheduling appointments and tours.
• Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
• Prepare, update, collate and package reports as instructed by team.
• Perform administrative functions and prepare communication as required.
• May process payables including expense reports and general oversight of the office.
• May perform other duties as assigned.

Skills, Education and Experience:

• Bachelor's degree in business administration, Accounting, Finance, Real Estate or Law; Master's degree a plus
• Minimum of 5-7 years previous related experience and a minimum of 3 years corporate or commercial real estate or related experience
• Real Estate License Preferred - may obtain within 90 days of hire
• Advanced Microsoft Excel knowledge helpful
• Strong written and oral communication skills (analytical and report writing) necessary

Benefits and Perks:

• Industry leading Parental Leave Policy (up to 16 weeks)
• Generous healthcare
• Bright Horizons back-up care program
• Generous paid time off
• Education reimbursement
• Referral Program
• Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Salary: $50,000 - $68,000

The expected base salary for this position ranges from $50,000 to $68,000. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions: Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.