Provide day-to-day administrative support for the VP Worldwide Safety Services and VP Worldwide Safety Assurance and Directors and Cast Members on their teams, as well as back-up support for the SVP’s assistant in the WSHES organization.
Responsibilities
Demonstrate the ability to blend a positive attitude, flexibility, discretion and command while proactively managing multiple priorities including preparing written communication, expense reports, spreadsheets, presentations, coordinating meetings, and telephone coverage.
Proactively manage the two Vice President’s complex calendar as well as travel arrangements, domestic and international, and oversight.
Enthusiastic attitude, strong work ethic, flexibility, assertiveness and professionalism in an atmosphere where change is constant
Ability and eagerness to learn the substance of the work in which the VPs are involved in order to be an effective facilitator within the business unit.
Make appropriate decisions and take a proactive approach to ensuring the office is organized and efficient. Interface with internal and external partners, clients, and Cast at all levels on behalf of the Vice Presidents.
Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs. Ensure daily prioritization of communication, meetings, and action items.
Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines.
Ability to make independent decisions and demonstrate good judgment in the handling of issues, including those that involve sensitive and confidential information maintaining professionalism.
Provide technical expertise, coaching, skills development and mentoring for administrative team members.
This role may also be asked to assist with special projects and manage specific budgets.
Basic Qualifications
Proven knowledge of the WDPR culture, structure and operating practices.
Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands and change course of action quickly in a fast-paced environment while maintaining professionalism.
Proficiency in Microsoft Outlook, Concur, Excel, Word, PowerPoint, Visio, and SAP
Intense curiosity, open-minded creative thinking/problem solving and contagious positive attitude
Trusted thought partner to assist in the realization of the VPs Vision
Preferred Qualifications
Minimum of 3 years’ experience supporting Director level or above in a corporate environment
Proven success interacting, partnering and networking with all levels of management, including executives (directors and vice presidents) in a fast-paced dynamic environment
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Entertainment Providers
Referrals increase your chances of interviewing at The Walt Disney Company by 2x