Seton Catholic Schools is a collaborative network of Catholic K-8 schools in the Greater Milwaukee area. We are coming together to strengthen academics, faith formation and life-long outcomes for all students. In the next few years, Seton will continue to grow and add schools to serve nearly 7500 students and be a national model for urban school renewal. By joining our team, you can become an important part in this transformation.
Job Summary
The Administrative Assistant is responsible for ensuring the school office is effectively positioned to support students, parents, teachers, and school leadership. This role will include family and student relations, data entry and important day-to-day administrative functions that keep the school running smoothly.
The job will include, but is not limited to the following duties and responsibilities:
Student Information System Data Entry
Collect student information from families and enter data into the student information system, PowerSchool
Record and reconcile student attendance
Work with School Office Manager or Dean of Operations to support compliance, data management, school setup, beginning of year, and end of year procedures
Enrollment & Student Recruitment
Represent the school and Seton Catholic Schools with a positive, solutions-oriented, and welcoming demeanor
Support student recruitment efforts including scheduling or providing school tours, participating in recruitment events, and supporting the planning and execution of enrollment activities and events
Coordinate student enrollment paperwork and documentation in alignment with documentation requirements and student information system entry
Coordinate school cumulative record management
Prepare and file reports as needed
Student & Family Relations
Answer phones and greet visitors in a polite and respectful manner. Maintain visitor log and ensure all guests adhere to visitor policy
Attend to sick students, maintain necessary student medical records, and manage student medication
Assist with special events, translations, and special projects as needed
Additional Administrative Duties
Maintain a clean, warm, and welcoming front office environment
Coordinate general school office operations
Ensure all student/family forms are collected and organized
Provide on-site support for purchasing, cash collection, and recordings
Receive, organize, and distribute mail and network courier items
Support coordination of field trips
Acquire and provide documentation for substitute teachers as needed
Other duties as assigned by manager
Assist on the meal service line during breakfast and/or lunch service as assigned.
Attend annual nutrition program training as assigned
Qualifications And Skills
Strong communication, organization, and customer service skills
Demonstrated attention to detail
Experience with Microsoft Word, Microsoft Excel, Office 365, and Google docs
Demonstrated interest in promoting academic excellence in an educational environment
Demonstrated interest and ability to serve all of Seton Catholic School’s customers and constituencies
Experience in school environment preferred
Bilingual preferred
Benefits And Perks
Competitive pay
Health, dental and vision coverage
Archdiocese of Milwaukee pension program
A collaborative, regional network aligned to vision, mission and educational outcomes
A commitment to hiring a diverse team, reflective of our school communities
Interested candidates should apply online at
Powered by JazzHR
GK9F3UsNZa
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Internet Publishing
Referrals increase your chances of interviewing at Seton Catholic Schools by 2x