Administrative Assistant - Private Equity

Job Title: Administrative Assistant - Private Equity

Location: New York, NY

Type: Hybrid Flex (Combination of remote and in-office work)

Salary Range: $70,000 - $95,000 base salary + Bonus

Experience Level: 1+ years in administrative roles within Asset Management (MUST)

Overview: We are seeking an experienced Administrative Assistant with a background in Asset Management to join our dynamic team. This role is ideal for individuals who thrive in a fast-paced environment, possess exceptional organizational skills, and have a keen eye for detail. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our asset management team, ensuring efficiency and effectiveness in all administrative tasks.

Key Responsibilities:

1. Administrative Support: Provide comprehensive administrative support to team of Partners, MD's, VP's, analysts/associates, including scheduling meetings, booking travel, managing calendars, and handling correspondence.
2. Client Interaction: Serve as the primary point of contact for client inquiries and requests, demonstrating professionalism and excellent communication skills in all interactions.
3. Document Management: Maintain accurate and organized electronic and physical filing systems, ensuring easy retrieval of documents as needed.
4. Financial Administration: Assist with various financial administrative tasks, such as processing expense reports, tracking budgets, and coordinating payments.
5. Meeting Coordination: Coordinate logistics for internal and external meetings, including room bookings, audiovisual setup, and catering arrangements.
6. Travel Arrangements: Arrange travel accommodations for team members, including flights, hotels, and transportation, while adhering to company travel policies.
7. Reporting and Analysis: Assist in preparing reports and presentations, compiling data, and conducting research as required by the asset management team.

Qualifications:

• Bachelor's degree required
• Minimum of 1 year of experience in administrative roles within Asset Management is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a professional demeanor.
• Detail-oriented with a high level of accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits:

• Competitive base salary with performance-based bonus structure.
• Comprehensive health, dental, and vision insurance plans.
• Retirement savings plan with employer matching.
• Flexible work arrangements, including hybrid remote/in-office options.
• Professional development opportunities and ongoing training.
• Vibrant company culture with a focus on collaboration and innovation.