Location: St. Paul, MN – 100% Onsite – Local candidates only
Period: 07/22/2024 to 11/29/2024 – possibility of extension
Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half)
Rate: $25/hour
Contract Type: W-2 only
Scope Of Services
The Administrative Assistant IV will be providing general support to Woodridge site staff and leadership by coordinating, planning, and organizing site events and corporate initiatives and providing operational support as listed in primary responsibilities. Additionally, you will provide basic administrative support to the Site Director.
Role, Responsibilities, And Deliverables
Lead, plan, coordinate, and participate in various events and employee activities, such as team
building and employee recognition events, employee giving campaigns, etc.
General daily administrative functions including answering phones, calendar management,
scheduling travel, meeting scheduling, scheduling caterings, ordering supplies, onboarding of new
employees, processing expense reports, meeting/event planning, creating, or modifying business
documents, preparing presentations from source materials, handling teleconference setups, and
acting as a liaison for remote access issues
Uses and understands Microsoft Office Suite and other business-specific software including, but not
limited to, Concur (travel and expense system), Workday (employee database, performance
management), Kronos (time keeping) and Outlook (calendaring and email). Creating and maintaining
presentations and spreadsheets
Act as public relations point of contact for the Woodridge site
Partners and works closely with various internal stakeholders such as operations, HR, and talent
acquisition
Receives and responds to routine correspondence
Experience & Skills
3+ years of general experience in an administrative assistant and/or project coordinator position, customer service, teaching, and/or event planning
Working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
Demonstrated experience handling confidential or business-sensitive information
Excellent verbal and written communication skills with ability to communicate to all levels of the
organization
An associates or bachelor’s degree in communications, Public Relations, Human Resources, Education, Business Administration, or related discipline is required.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Business Consulting and Services
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