Administrative Assistant//Direct Client Role

Dear Mohd,

We are delighted to reach out to you on behalf of SoftSages Technology, a rapidly expanding IT and staffing company headquartered in Malvern, PA. We take immense pride in serving critical clients across various sectors, including federal, commercial, and healthcare industries. Our commitment to excellence extends beyond just our clients, as we firmly believe that our consultants are equally vital to our success.

We are currently seeking dynamic individuals like yourself to join our diverse and inclusive team. At SoftSages, we foster an environment that promotes diversity, inclusion, and equality, valuing the unique perspectives and experiences each team member brings. As a part of our team, you will have the opportunity to work on exciting projects that drive innovation and make a positive impact.

Attached, you will find a job description for a position that aligns perfectly with your skills and expertise. If you are passionate about contributing to a vibrant, collaborative, and forward-thinking work culture, we invite you to explore this opportunity further.

Title: Administrative Assistance

Client: Community Transit

Location: Everett, WA 98204

Job Summary

Under general supervision provides general administrative support to the Safety, Security, and Sustainability department. Researches and compiles data for a variety of department reports and meetings. Prepares purchases documents. Facilitates process. Organizes and maintains records and files. Assists with projects; and orders supplies.

Essential Duties

• Process Infractions (When someone driving a community transit vehicle is tagged by a red light camera for a violation, we need someone to investigate who was driving, and then filing responsive paperwork with the court.)
• Process Invoices (verifying receipt; processing paperwork) Audit invoices and send monthly reports.
• Credit card / P Card reconciliation
• Gathering information, writing copy, editing, preparing for publication, and overseeing distribution of correspondence and reports.
• Research and compile data, statistics, and samples for review and evaluation; prepare and publish regular reports.
• May make travel arrangements for department employees. Make the reservations, confirm final arrangements and arrange for a travel advance.
• Manage purchasing requests, process purchase orders (creating, requesting, submitting); prepare purchase documents
• Performs other duties in a similar nature.
  
  

Minimum Qualifications

• Proficient Microsoft Office user.
• 2 years of administrative experience, preferably with a Washington state government agency.
• Professional demeanor
• Excellent communication skills
  
  

Entry Requirements for: Knowledge and Skills

Qualification to enter this position requires knowledge of the following:

• Microsoft Office and Office administrative procedures.
• Time management and prioritizing.
• Computers and associated equipment - printers, scanners, audio/visual equipment, word processing, spreadsheet and presentation software.
• Other office equipment - calculators, multi-line phones, copiers, faxes, binding machines and shredders.
  
  

Qualification To Enter This Position Requires Skill In

• English grammar and business writing.
• Customer service and interpersonal communication.
• Prioritization.
• Exercising good professional judgment.
• Basic math.
  
  

Physical Requirements

Fingering, grasping, feeling, talking, hearing/listening, seeing/observing, repetitive motions, lifting/carrying, climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling.

Sedentary Work

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.