We are seeking a Senior Administrative Assistant to join the Mission Systems Administrative Support department.
This is an onsite contractor role located in Cedar Rapids, IA.
This position performs complex administrative activities in close relationship to the day-to-day work of Engineering Departments within Mission Systems.
Job Responsibilities
Works in a confidential and highly responsive relationship with Associate Directors of Engineering. Also provides administrative support to organization leaders and team members.
Maintains calendars, schedules appointments, arranges departmental meetings/conferences, and attends meetings to take notes.
Prepares materials for departmental meetings.
Coordinates and executes departmental events.
Coordinates travel for department personnel and assists in expense report preparation.
May track and maintain departmental budgets and assist management in determining budget requirements.
Collaborates with other Administrative Assistants to share knowledge and coordinate inter-departmental activities.
Acts as administrator for department websites, including site content updates, managing user access, and assisting users with questions.
Establishes, maintains, and revises departmental files and readily identifiable control files for matters in progress.
Maintains office supplies for department, including tracking, ordering, and organizing.
Assists in tasks associated with hiring and onboarding of new employees.
Drafts email communications and announcements at an organizational level.
Maintains organization charts and distribution lists.
Types and assembles data (i.e., tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing and page layout.
Proofreads presentation content ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity.
Receives and prioritizes telephone calls, business visitors, and incoming mail, routes mail, and inquiries to proper personnel.
Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion.
Other administrative tasks, as delegated and requested.
Preferred Skills/Experience
Proficiency in Microsoft Word, PowerPoint, Excel and Outlook, Office 365 and all products.
SAP, Concur, SharePoint experience.
Strong background in customer service.
Event planning experience.
Excellent time management skills and ability to effectively prioritize work.
High-level problem-solving skills and attention to detail.
Excellent verbal and written communication skills.
Self-starter, able to work independently.
Enjoy working as part of a team and able to work well with others.