Administrative Assistant (Construction)

LHH Recruitment Solutions is partnered with a growing Construction Company in Phoenix, AZ that is looking to add a Construction Administrative Assistant (Project Coordinator) to the team! This is a full-time Monday through Friday in-office position. Must have a minimum of 3 years Construction Project Coordinator or Construction Admin Assistant experience to qualify. Salary $65,000-$72,000 plus benefits.

Responsibilities

• Report to the Lead Project Coordinator and Director of Construction.
• Support the Construction Team to ensure timely completion of all project activities and adherence to deadlines.
• Enter project information and documentation into project management software applications (Yardi, Elevate).
• Maintain accurate project documentation control by creating and organizing filing systems according to company procedures.
• Request and track all necessary Construction Project Documentation, including executed contracts, change orders, purchase orders, and close-out documents.
• Maintain an up-to-date status tracking log for all Project Submittals and RFIs.
• Assist with drafting, issuing, and tracking contracts and change orders as required.
• Verify and track all vendor paperwork, including insurance and business licenses.
• Review vendor and contractor invoices for accuracy and completeness.
• Communicate relevant project information effectively to the appropriate team members.
• Coordinate meetings, prepare agendas, generate and distribute meeting minutes.
• Prepare reports for the Construction team.
  
  

Qualifications

• Minimum of 4 years of experience in the construction industry.
• Strong organizational skills with the ability to prioritize and handle multiple tasks.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent communication skills for interacting with all levels of the organization and external parties, such as vendors.
• Ability to work independently with minimal supervision.
• Capable of thriving in a fast-paced environment.
• Strong work ethic.
• Team player mentality.
  
  

Benefits

• Competitive compensation package.
• Exciting opportunity to grow and develop with a well-capitalized entrepreneurial investment group.
• Training and Development
  
  

Pay Details: $65,000.00 to $72,000.00 per year

Search managed by: Morgan Ross

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.