Administrative Assistant, Chairman & Publisher's Office

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.

Job Description

About the Role

As Administrative Assistant, you will be the right hand to the Executive Assistant to the Chairman and Publisher. You are an important partner with us, maintaining the efficient operations of the Chair and Publisher’s office. Responsibilities include a broad range of tasks; from daily support of the broader office to longer-term projects and event planning.

Above all else, you are curious and value the role of independent journalism in our society.

You will be New York City based and in-office work at least 4 days per week is expected, depending on the needs of the office. You will report to the Executive Assistant to the Chairman and Publisher.

Responsibilities

• Partner with the Executive Assistant to the Chairman and Publisher to provide secondary support of the office; and collaborate on:
• Administrative support; including meeting and travel booking and expense submissions
• Event planning; from lunches and dinners to large-scale gatherings
• Executive meeting preparation; including briefing/memo writing and research projects
• Errands, personal tasks
• Welcome VIP guests and partner with security teams
• Coordinate The Times’s internal awards program and other projects as they arise
• Manage office gifting and deliveries
• Handle incoming mail/email and prepare correspondence on behalf of the Chairman and Publisher
• Management and upkeep of office databases and documents
• Step into the role of Executive Assistant, to cover time off and emergency outages
• Maintain a high degree of confidentiality on all matters
• Manage time and prioritize incoming requests
• Embrace change at a moment’s notice, and shift priorities easily
• Think ahead and handle next steps on projects in flight
• Maintain relationships with important contacts within and outside of the company
• Organization is important, as you will need to work collaboratively and take instruction; handling problems creatively
  
  

Basic Qualifications

• Bachelor’s degree or equivalent years of professional experience
• 1-2 years experience in an administrative or support role
• A “no task too big or too small” attitude
• Prioritize under pressure, and meet deadlines
• Work with all levels of staff and management, external guests and vendors
  
  
  

Preferred Qualifications

• Experience in newsroom or media industry
• You are one who welcomes challenges and looks for creative solutions
• A passion for news and the role of a free press; plus a commitment to The Times’s Mission, including independence in journalism
  
  
  

The annual base pay range for this role is between $70,000 and $85,000.

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.

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