Reports To: Director of Athletics and Extracurricular Programs
Employee Type: Full Time, 12 months, Salaried, Exempt
Summary
Working under the direction of the Director of Athletics & Extracurricular Programs, Assistant Athletic Director and/or Designee to coordinate, organize, oversee and perform everyday clerical and administrative duties associated with the athletics and extracurricular programs. Provide secretarial assistance and serve as a liaison between internal and external stakeholders. Performs a variety of secretarial/clerical duties to assist with the day-to- day operations with the ability to maintain confidentiality.
Job Responsibilities
This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the employee in this position. The employee will be required to perform other duties requested by the supervisor and/or school administrator.
Provides office and calendar support to the Director of Athletics
Processes letters, memos, reports, social media posts, and other documents
Triages athletic concerns when the Director of Athletics is not available
Develops and maintains relationships with internal and external parties
Completes assigned tasks with accuracy and attention to detail within designated deadlines
Confirms day-to-day operational athletics schedule (venues, referees, and Collegium transportation) with internal and external parties
Makes additions and deletions to schedules
Schedules Coaches Meetings and prepares agenda items
Inputs and updates the Athletics and Extracurricular schedule on the primary Collegium School Calendar
Responsible for management of sports’ team based communications (Schoology, TeamSnap, GameChanger)
Coordinates with the Director of Athletics to facilitate the ordering of resources and materials
Collaborates with Human Resources, Operations, and Technology to onboard external contractors
Performs general office or clerical duties for the Director and Assistant Director of Athletics and Extracurricular Programs
Conducts themselves according to professional, ethical principles that reflect favorably upon the individual and the school
Maintains the highest level of confidentiality pertaining to school and students’ and staff information, progress, and records
Continually strives to improve methods and interpersonal relationships
Assumes other responsibilities assigned by supervisor and/or school administrator
Abides by the CCS Employee Manual, CCS policies and procedures, and all current PA Public School expectations
Qualifications
Associate’s Degree or professional school certificate or diploma in office administration, business technology, or a related field
Minimum of one to three years experience in administrative support or related field
Excellent written and verbal communication skills
Ability to originate strategic thinking and problem solving
Experience and demonstrated competence with clerical and organizational tasks, preferably as an assistant in a school setting
Pleasant and professional telephone manner
Ability to to diplomatically communicate with administrators, teachers, parents, outside service providers, and students
Excellent organizational skills
Knowledge of basic computer operations
Required Clearances include Criminal Background Clearance (Act 34), Child Abuse Clearance (Act 151), and FBI Fingerprint Clearance (Act 114), all dated within one year of receipt
Meets criteria for employment in a PA Public School
Work Environment and Physical Demands
The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Ability to sit and stand for extended periods of time
Ability to bend, stoop, climb stairs, and reach overhead
Ability to occasionally lift and/or move up to 25 pounds
Noise level in the work environment is usually moderate to loud depending on the specific site
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Primary and Secondary Education
Referrals increase your chances of interviewing at Collegium Charter School by 2x