Administrative Assistant
Factum Global is seeking a dynamic Administrative Assistant to join our team.
Role Overview
We are looking for a highly organized individual who will be responsible for providing exceptional administrative support to ensure the smooth functioning of our office operations.
Duties And Responsibilities
Role Overview
We are looking for a highly organized individual who will be responsible for providing exceptional administrative support to ensure the smooth functioning of our office operations.
Duties And Responsibilities
- Efficiently handle incoming calls and direct them appropriately
- Organize and manage appointment schedules
- Compose and disseminate various forms of written communication
- Assist in compiling and submitting regular reports
- Establish and maintain a systematic filing system
- Update and uphold office policies and procedures
- Procure office supplies and research new suppliers and cost-saving deals
- Maintain and manage contact databases
- Prepare and reconcile expense reports
- Provide general assistance to office visitors
- Serve as a primary liaison for internal and external clients
- Collaborate with senior administrative personnel to manage requests from senior management
- Occasionally fulfill receptionist duties
- Coordinate and arrange office events and activities
- Demonstrated experience in administrative or office support roles
- Familiarity with office management systems and procedures
- Proficiency in MS Office applications, especially Excel and Word
- Strong time management abilities with a focus on multitasking and prioritization
- Detail-oriented with a knack for problem-solving
- Exceptional verbal and written communication skills
- Robust organizational and planning competencies
- High school diploma; additional certification as an Administrative Assistant or Secretary is advantageous
- Trustworthy, discreet, and dependable nature
- Capability to work proficiently both independently and within a team
- Prior exposure to customer service or a related field is beneficial
- Flexibility and adaptability in managing shifting priorities
- Basic knowledge of accounting and bookkeeping procedures
- Familiarity with fundamental HR practices and procedures
- Ability to meet deadlines and perform effectively under pressure
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Human Resources Services
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