Administrative Assistant

Job Description

The Administrative Assistant will be responsible for providing support to the Operations Manager and the Project Managers of the organization. This position will be responsible for answering phones, scheduling meetings, and providing administrative support to the Project Manager's for the construction projects needs. The Administrative Assistant will also assist in the day-to-day operations of the organization.

We are specialized in rendering a variety of outsourcing and consulting solutions; including recruitment, human resource management, vendor management, and outplacement services. Backed up with the right people and right partners; Reliant Vision is highly efficient in delivering solutions and services that will help IT professionals in cost efficiency, increasing reliability, maximizing flexibility, alleviating risk and improving the service.

We work closely with you to develop the solutions and strategies that address your business needs with regards to maintaining and gaining optimal performance. Our main goal is for you to get the most out of your IT investments. Outsourcing your IT department to experts at Reliant Vision shields your business from unexpected troubles and unreliable systems. We commit to create innovative yet effective solutions to help your business run firmly.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments and organizing meetings
• Handle incoming and outgoing phone calls, mails, and correspondence
• Prepare and edit documents, reports, and presentations
• Assist with travel arrangements and expense reports
• Perform general administrative tasks such as filing, scanning, and maintaining office supplies
• Handle sensitive and confidential information with integrity.
• Assist with scheduling appointments and maintaining calendars.
• Perform general clerical duties, including but not limited to photocopying, faxing, mailing, and filing.
• Transcribe meeting minutes and other important notes. Provide administrative support to various departments as needed.
  
  

Qualifications:

• Familiarity with phone systems and office equipment operation
• Excellent written and verbal communication skills
• Exceptional attention to detail and accuracy
• Ability to prioritize tasks and manage time effectively.
• Proven ability to maintain confidentiality.
• Strong organizational skills with the ability to multitask.
• Proficient in Viewpoint is preferred
• Internet research abilities and strong communication skills are required
• Organizational Skills
• Positive Customer Relations
• Positive Team Player
• Proficiency in MS Office ( MS Excel and Word, in particular)
  
  

Pay: $19.00 - $25.00 per hour

Benefits

• Remote Work
• Permanent Position
• 30-Day Paid Leave
• A competitive salary, reflective of your experience
• Health insurance coverage
• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance
  
  

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the United States of America Fair Chance Initiative for Hiring Ordinance.