The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves providing administrative support to ensure that the office functions effectively, assisting with daily office operations, and handling various administrative tasks.
Key Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Write and distribute email, correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Perform receptionist duties when needed
Coordinate and organize office activities and events
Required Qualifications
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS Word, in particular)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus
Must be trustworthy, discreet, and reliable
Ability to work independently and as part of a team
Previous experience in customer service or a similar role is a plus
Flexibility and adaptability to shift priorities as needed
Basic knowledge of accounting and bookkeeping procedures