Administrative Assistant

Las Vegas

Lewis Roca is a top ranked Am Law 200 commercial law firm and one of the largest in the Western United States. We are seeking an Administrative Assistant to join our team!

Summary:

We are seeking a highly organized and proactive Administrative Assistant to support an Intellectual Property Partner in our Las Vegas office. The successful candidate will be a master multitasker, an excellent communicator, and capable of managing a wide range of administrative and executive support tasks. This role requires a professional who can work independently in a fast-paced environment while maintaining a high-level of confidentiality and professionalism.

About Lewis Roca:

Our award winning team of lawyers offer extensive experience in a wide range of disciplines. We strive to be the employer of choice in the legal community. Our goal is to attract talent of varied backgrounds who meet our standards of excellence and reflect the marketplace that we serve. We embrace this diversity; it contributes to our success.

A set of core principles guide our work with our clients and with each other. Together, we call this Experience Amplified. It is a client-centered operational approach that helps define a culture of service excellence. It contributes to our highly collaborative group of business professionals, led by a dedicated and passionate C-Team.

Duties and Responsibilities:

• Communication: Communicate regularly with attorneys, paralegals, and professional staff regarding the status of tasks, input needed from the Partner, and other relevant updates.
• Task Management for Matters: Identify new tasks for all matters, coordinate the assignment and completion of tasks, confirm the Partner’s review of tasks, and ensure the timely delivery of work products to clients.
• Email Management: Review a high volume of incoming emails daily, ensuring timely and appropriate task distribution and responses.
• Meeting Coordination: Attend meetings, video conferences, and phone calls, as needed, with or on behalf of the Partner. Prepare agendas, take detailed minutes, and follow up on action items.
• Client Inquiries: Ensure timely responses to client inquiries and coordinate follow-up with clients on pending matters.
• Scheduling: Manage and coordinate the Partner’s schedule, including arranging speaking engagements and attendance at conferences.
• Client Work Product Development: Assist in developing forms and templates for client work products.
• Client Reporting: Assist in meeting client reporting requirements, including the preparation of slide decks and other presentation materials.
• Billing Assistance: Assist with the review of client bills, ensuring compliance with billing guidelines, and capturing expenses accurately.
• Special Projects: Assist the Partner with various special projects as needed.
  
  

Education and Experience:

• Bachelor’s degree or equivalent experience in a legal or administrative support role.
• Minimum of 3 years of experience as a Legal or Administrative Assistant, preferably in a law firm or legal environment.
• Strong understanding of Intellectual Property law and legal terminology strongly preferred.
• Exceptional organizational and time management skills with a keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal research tools.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• High degree of professionalism, discretion, and confidentiality.
• Strong interpersonal skills and the ability to build positive relationships with clients and colleagues.
• Some duties require in-office presence.
  
  

This position is subject to export control laws.

Lewis Roca offers competitive compensation and benefits, including:

• 401(k) with generous employer match
• 3 weeks of paid time off
• 10-paid holidays per year
• Benefits start on day 1
• Several medical plan options to choose from, including traditional plans and HSA-qualified plans
• Tuition reimbursement
• Gym reimbursement
• Well-being program
• Technology stipend
• Employer-paid life insurance and long-term disability
• And much more!
  
  

How To Apply

Thank you for your interest in Lewis Roca. To complete an application and submit your resume, please click "Apply for this Position." No phone calls, please. We will contact you if your resume indicates that you are a strong candidate for this position. #LH1

We are not accepting resumes from search firms for this position.

Lewis Roca is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.

For more information about equal employment opportunity, please click here for the “Know Your Rights” poster . To request a disability accommodation in the application process, please click here . Lewis Roca participates in E-Verify, please click here for more information. For information regarding your Right to Work, please click here .