Administrative Assistant

Administrative Assistant

PDI – Player Design Inc

Portland, ME

We are working with our client Player Design, Inc in seeking an Administrative Assistant, to be based in their Portland, Maine office.

Requirements of the Administrative Assistant:

· High school diploma

· 3 years working in an administrative assistant role

· Proficiency with MS Office Suite and standard office equipment

· Meticulous organizational skills with the ability to manage time efficiently

· Strong attention to detail

· Ability to maintain a high level of confidentiality and discretion regarding company information

· Ability to work onsite Monday through Friday.

· Some travel may be required.

Benefits of the Job:

· Pay in the range of: $20-25 per hour

· Vacation and sick time

· SIMPLE IRA with 3% match

· Health insurance (3 options), dental insurance, vision insurance

· Convenient location

Responsibilities of the Administrative Assistant:

· Greet customer and vendors professionally with a focus on customer service, usually over the phone and in email.

· Process daily mail, including distribution to remote offices

· Maintain electronic and physical files in an organized manner.

· Coordinate building maintenance, including maintenance arrangements, cleaning contracts and lessee relationships

· Ensure timely vehicle registrations and coordinate vehicle insurance

· Book travel arrangements for management and engineers

· Attend meetings, take notes, distribute for review and confirmation, and maintain records

· Other duties as assigned.

· Foster positive and productive client relationships

Player Design, Inc is a leader in solid fuel energy systems and industrial drying systems. This position reports to the Chief Financial Officer and will be responsible for supporting the executive staff in all administrative functions and processes. In addition, this position involves working closely with engineering, construction and accounting staff at multiple entities.

NO PHONE CALLS OR RECRUITERS PLEASE

Player Design, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.