Administrative Assistant
IXL Learning, developer of personalized learning products used by millions of people globally, is looking for an Administrative Assistant to support the executives on our marketing and professional learning teams. The ideal candidate will be experienced in handling a wide range of administrative support tasks and will be able to work independently in a fast-paced environment. You are a quick learner who is well-organized and highly detail-oriented who will help drive success by supporting the day-to-day of our leadership team. You are also adaptable, a skilled communicator and enjoy problem-solving new challenges.
This is a full-time position in our San Mateo, CA headquarters office.
What You'll Be Doing
About IXL Learning
IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:
At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.
This is a full-time position in our San Mateo, CA headquarters office.
What You'll Be Doing
- Build in-depth knowledge of company operations, policies, and procedures
- Coordinate daily calendars including scheduling appointments and meetings
- Help manage and book travel arrangements
- Compose, prepare and maintain confidential correspondence, reports, and other documents
- Plan and manage logistics for on-site workshops, annual meetings, and other events
- Coordinate with vendors on materials/services for marketing and professional learning programs
- Compile and file expense reports
- Support the on-boarding of new hires, including coordinating with HR to fill out setup forms and create training schedules
- Coordinate and take the lead on special projects
- Provide support to broader administrative and operations teams as requested
- Bachelor’s degree
- Experience as an administrative or office assistant
- Exceptional organizational skills, commitment to accuracy, detail, and follow-up
- Experience in Google Suite to create and edit a variety of presentations, forms, documents, and correspondence
- Ability to proactively anticipate the needs of our executives
- Strong written and oral communication skills
- Ability to collaborate and build relationships with other IXLers
- Self-starter with strong problem-solving skills who thrives in a fast-paced environment
- Ability to prioritize multiple tasks and projects
- High level of discretion and sound judgment
- Valid driver's license and a safe driving record
About IXL Learning
IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:
- 1 in 4 students in the United States uses IXL.com
- Rosetta Stone provides an immersive learning experience for 25 languages
- Wyzant is the nation's largest community of tutors, covering 300+ subjects
- Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources
At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an Equal Opportunity Employer.
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Seniority level
Not Applicable -
Employment type
Full-time -
Job function
Administrative -
Industries
E-Learning Providers
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