Administrative Assistant

Company Overview:

Hillwood, a Perot company, is a premier commercial and residential real estate developer, investor and advisor of properties throughout North America and Europe. With a diverse portfolio of properties and home to many of the world's leading companies, Hillwood is committed to bringing long-term value to our customers, partners and the communities we serve.

Through its Communities division, Hillwood has delivered 50,000 single-family lots in master-planned communities across 13 states and Costa Rica. These communities continue to raise the bar in terms of quality, innovation, and the unmistakable sense of community that sets each property apart. Before laying the physical groundwork for any new residential development, Hillwood Communities takes the time to focus on the ideals that draw people together — and the everyday interactions that strengthen those bonds. By purposefully designing trails, gathering spaces, and structural amenities to spark spontaneous encounters and foster shared interests, Hillwood Communities believes in the power of community. For more information, please visit www.hillwoodcommunities.com.

Position Summary:

Hillwood Communities is seeking a skilled and motivated Administrative Assistant to provide backup support to the Executive Assistant (EA) and assist additional Communities team members with day-to-day support. The ideal candidate should have meticulous attention to detail, keen organizational skills and have a proven track record of taking initiative in a professional environment. Additionally, the individual must possess excellent interpersonal and communication skills with the ability to interact with individuals at all levels within the organization, including top executives in a high energy and fast-paced environment. Flexibility and the ability to juggle priorities is a must.

Responsibilities:

• Assist team with daily tasks: scheduling meetings, scanning, making copies, assisting with various projects
• Assist EA with work for executives and assist team members
• Assist EA with preparation for meetings, travel and speaking engagements for executive team
• Assist EA with greeting and escorting guests, as needed
• Assist with catering orders and set up coffee service for meetings
• Order and maintain office supplies
• Provide assistance in resolving copier issues
• Collect signatures for Investment Summaries and Deal Point Outline's and scan to Project Manager’s/Accountants
• Assist team with PowerPoint presentations
• Prepare Expense Reports for members of the team
• Assist EA with updating contacts for executives
• Receive and distribute mail to mailboxes in copy room, prepare outgoing FedEx for team
• Back-up support to the EA when needed
  
  

Required Skills/Abilities:

• Excellent written and verbal communication skills
• Excellent organization skills
• Attention to detail
• Time management – meeting deadlines and prioritizing
• Maintain confidentiality
• Professional and responsible
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and Internet Explorer/Chrome
• Advanced PowerPoint skills will be required
• Technical skills will be needed to set up webinar calls in conference rooms
• Ability to multi-task and assist multiple team members
  
  

Education and Experience:

• High school diploma or equivalent required
• Minimum 3-5 years of administrative experience required
  
  

EEO Statement:

Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.

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