Our client, a private equity firm, is seeking an Administrative Assistant to join their growing team. This person will be responsible for front office management as well as administrative support. The ideal candidate will have a no task too small mentality and previous experience as an admin.
COMPANY: Private Equity Firm
POSITION: Administrative Assistant
LOCATION: New York, NY
HOURS: 8am – 5pm (OT as needed, paid)
COMPENSATION: $75k range DOE + paid overtime + benefits + bonus + 401K
BACHELOR’S DEGREE: Preferred
Responsibilities of the Administrative Assistant:
-Restock kitchen/pantry, manage food deliveries
-Collect and distribute group lunches
-Restock supplies, such as printer paper, stationery, etc.
-Full diary management for the core team including travel booking when required, preparing itineraries, arranging necessary visas, booking restaurants and other associated arrangements
-Responding quickly to the changing requirements and travel plans of the team when required
-Coordination of team diaries and meetings across the network.
-Responding to all relevant e-mails and letters
-Prioritizing correspondence and using sound judgement to assess whether a more pro-active approach is appropriate
-Responding to telephone calls for the team where required and directing calls and messages appropriately, prioritizing and deciding on the best approach.
-Attending to general administrative duties as and when required, including: filing and archiving documentation, updating business card records, photocopying, binding, etc.
-Assist with answering the mainline phone
-Process expenses for the team in a timely manner
-Supporting and covering for Executive Assistants as and when required
-Assistance with company and local office events
Requirements of the Administrative Assistant:
-Experience in providing excellent service levels as an Administrative Assistant
-Proven ability to work flexibly and effectively under pressure
-Verification of identity, education, prior employment, and references may be required
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Venture Capital and Private Equity Principals and Financial Services
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