Administrative Assistant

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.

Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.

Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

About The Legal & Compliance Team

At F5, the mission of the Legal & Compliance team is to provide innovative legal solutions in support of the company's strategic promises and missions. We embrace diversity, inclusion, and collaboration, leveraging our collective expertise to deliver timely, practical, and commercially sound advice as a strategic business partner. We prioritize the ethical use of data and the protection of intellectual property, respect the privacy rights of our customers and partners, and work diligently to safeguard F5’s global reputation.

Position Summary

The Administrative Assistant will join the Legal Operations team and be a key member of the Legal & Compliance team at F5. This role will support the department on an administrative and functional level. The successful candidate will possess the ability to independently complete a high volume of tasks and projects quickly with little guidance, react with appropriate urgency and prioritization, and solve problems working collaboratively with others in the Legal department and across the enterprise.

Primary Responsibilities

• Support the Legal & Compliance team on F5 tools with tasks such as travel and expense reporting, booking travel, click-through documents, DocuSign packages, CLE tool access, new vendor onboarding, and purchase orders.
• Assist in onboarding new Legal & Compliance employees and maintain the onboarding documents.
• Maintenance of the Legal & Compliance team’s internal and external Sharepoint sites.
• Update internal Legal & Compliance team documents when needed.
• Administer the e-billing tool used to manage outside counsel billing and expenditures including assisting the Legal & Compliance team and outside law firms with inquiries.
• Develop initial drafts of legal correspondence and coordinate signatures on behalf of the Legal & Compliance team when needed.
• Assist in the data entry and maintenance of the legal entity database as well as data entry of Privacy Impact assessments.
• Liase with enterprise-wide training owners across F5 to maintain the enterprise-wide training calendar.
• Perform training administration using the F5 learning management system for required training for the Legal & Compliance teams and assist with communications for training deployments.
• Assist in planning on- or off-site team events. Includes: Coordinating guest speakers, slide presentations, and logistics (e.g., ordering lunches, reserving conference space, etc.).
• Meeting set up for internal and external meeting participants (virtual and in person) including logistics (food, restaurant, and facility reservations).
• Distribution and/or scanning of correspondence for the Legal & Compliance team.
• Provide direct support to department leaders and General Counsel on an as needed basis.
• Assist with special projects as needed.
  
  
  

Knowledge, Skills, And Abilities

• Strong organizational skills, takes ownership of tasks, and manages work to completion.
• Anticipate the department’s needs and takes action with the best interest of the team in mind.
• Ability to adapt to various work styles and working effectively with various levels of management.
• Client-service oriented, creating effective working relationships with internal stakeholders, vendors, and outside counsel.
• Open to change and can learn quickly when faced with new opportunities and challenges.
• Independent thinker who makes sound decisions in a fast-paced, dynamic environment.
• Skilled at using time effectively while managing multiple projects, prioritizing appropriately, and meeting tight deadlines.
• Able to communicate clearly and concisely in a variety of settings and styles.
• High level of professionalism, integrity, and discretion in handling confidential information is required.
  
  
  

Qualifications

• 3-5 years of administrative support experience
• Certified Notary Public or willing to obtain license if not already licensed.
• Excellent computer skills, including proficiency in MS Office applications, e.g. Excel, Word, Sharepoint, PowerPoint, Outlook.
• Requires minimum of 4 days per week working from the F5 Tower in downtown Seattle with flexibility to work 1 day/week remote as agreed upon with manager.
  
  
  

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.

The annual U.S. base pay range for this position is: $54,168.00 - $81,252.00

F5 maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, geographic locations, and market conditions, as well as to reflect F5’s differing products, industries, and lines of business. The pay range referenced is as of the time of the job posting and is subject to change.

You may also be offered incentive compensation, bonus, restricted stock units, and benefits. More details about F5’s benefits can be found at the following link: https://www.f5.com/company/careers/benefits. F5 reserves the right to change or terminate any benefit plan without notice.

Please note that F5 only contacts candidates through F5 email address (ending with @f5.com) or auto email notification from Workday (ending with f5.com or @myworkday.com).

Equal Employment Opportunity

It is the policy of F5 to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital status, veteran or military status, genetic information, or any other classification protected by applicable local, state, or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. F5 offers a variety of reasonable accommodations for candidates. Requesting an accommodation is completely voluntary. F5 will assess the need for accommodations in the application process separately from those that may be needed to perform the job. Request by contacting accommodations@f5.com.