Administrative Assistant

Key Projects:

• Calendar management
• Travel management
• Onboarding new hires
• Event planning

Typical Task Breakdown and Operating Rhythm:

• Manage calendars proactively and prioritize scheduling based on business priorities.
• Coordinate domestic and international travel plans.
• Assist with onboarding new hires and vendor staff.
• Plan and execute team events.
• Prepare and process expense reports.
• Ensure timely flow of information and approvals.
• Maintain confidentiality of sensitive information.
• Support engineering teams with T&E budgets, employee onboarding, and office space management.
• Communicate effectively and build relationships within the business support community and leadership.
• Solve complex problems and pivot as needed.

Compelling Story & Candidate Value Proposition:

What makes this role interesting? – Our products have a growing fan base worldwide, and our business is expanding rapidly!

Candidate Requirements:

• Years of Experience Required: 4 years of experience
• Degrees or Certifications Required: BA/BS degree is desirable but not required.
• Disqualifiers: Candidates without relevant work experience as administrative assistants.
• Best vs. Average: The ideal candidate will have experience with Microsoft internal tools, onboarding tasks, planning team events, managing budgets, and strong communication and organizational skills.
• Performance Indicators: Performance will be assessed based on the quality of work and feedback from the team.

Top 3 Hard Skills Required + Years of Experience:

1. Minimum 3+ years prior experience with MS internal tools preferred.
2. Minimum 3 years proficiency with Microsoft software, including Microsoft Office and Outlook.
3. Minimum 3 years of experience with calendaring.

A Typical Day Might Look Like:

• Proactively managing calendars, making prioritization decisions.
• Partnering with business administrators to support engineering teams.
• Managing domestic and international travel plans.
• Onboarding new hires and vendor staff, managing office space.
• Preparing and processing expense reports.
• Ensuring the timely flow of information and process approvals.
• Communicating effectively within the business support community and leadership.
• Solving complex problems as they arise.
• Ensuring compliance with company policies and procedures.
• Adapting quickly to changes and maintaining flexibility.

We Would Really Like to Have You If You Have:

• A great attitude and positive approach to people and tasks.
• Strong interpersonal and communication skills, including teamwork, facilitation, and negotiation.
• Analytical thinking and the ability to diagnose and act on operational data.
• Strong organizational skills.
• A willingness to collaborate and be a team player.