A leading global financial firm is seeking a professional and sharp Administrative Assistant to support a senior Executive within their Human Resources department, specifically within Employee Relations. This is a wonderful opportunity for a candidate passionate about administrative support, with a strong eye for detail, a sense of compassion and a strong understanding of confidentiality and discretion.
Looking for this candidate to stay in an administrative support role for at least 2 years, not looking for a quick promotion into HR.
This role is onsite in Midtown 4 days/week, 1 day remote working typical business hours.
Salary commensurate with experience: $70,000 - $95,000 + paid overtime, discretionary bonus, and a top benefits package including 401k match and free lunch onsite.
Responsibilities include:
Managing calendars including scheduling internal and external appointments, and overseeing/planning monthly meetings
Manage global travel planning and expense reports via Concur
Assist with administrative assistance for Employee Relations team – booking meetings, conference rooms scheduling and document management
Answering calls and acting as a gatekeeper
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
Maintaining and organizing files
Monitoring and maintaining office equipment and inventory supplies for Team
Ad hoc projects
Qualifications:
Experience working within Financial Services a plus
1+ years of administrative assistant experience supporting a team of 2 or more and experience coordinating travel
Maintain the highest level of confidentiality and has a strong sense of integrity
Exercise sound judgement
Highly organized with strong attention to detail and strong communication skills, both verbal and written
Ability to multi-task and prioritize competing tasks and deadlines
Ability to build relationships with key players and management
Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel) and Concur is preferred
Please submit your resume to apply!
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Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Financial Services
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