Administrative Assistant

Law Firm experience is required for this role!

The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities:

• Assist the Managing Partner with all aspects of recruiting and business development
• Prepare and process retention agreements and correspondence
• Maintain business development contacts database
• Extensive correspondence and coordination with recruiters
• Track candidate submissions and coordinate all aspects of the interview process
• Plan and facilitate firm events, seminars, etc.
• Time entry in ProLaw and processing expense reports
• Make travel arrangements and lunch/dinner reservations
• Coordinate meetings, provide reception backup, and assist the Office Services team as needed
• Provide additional administrative support and work on special projects, as directed

Qualifications:

• Bachelor's degree or equivalent experience
• 1-2 years of law firm experience
• Highly organized, detail-oriented, and committed to meeting deadlines
• Ability to maintain confidentiality
• Strong customer service, interpersonal, and written communication skills
• Strong reasoning, problem-solving, and time-management skills
• Ability to multi-task, take direction from multiple individuals, and effectively manage competing deadlines
• Experience with ProLaw or comparable billing software
• Strong proofreading skills and strong typing skills, both speed and accuracy
• Work overtime as needed to meet position requirements, responsibilities, and deadlines
• Ability and affinity for working in teams, adapting to various personalities and work styles, and successfully producing in that environment
• Effectively communicate and coordinate with vendors and outside contacts
• Proficient in Microsoft Office suite (with particular proficiency in Excel)