Administrative Assistant 3
Qualifications
Required:
Required:
- Demonstrated skill with procurement process: communicating with vendors, obtain price quotes, prepare purchase orders, collecting invoices, track deliveries and reconcile packing slips.
- Demonstrated ability to take detailed minutes at important meetings for the senior leadership of the Department.
- Mathematical skills for the preparation of calculations and forecasts and to identify and resolve financial problems.
- Skill in writing concise, logical and grammatically correct correspondence.
- Ability to use judgment when dealing with confidential information.
- Demonstrated ability to operate a computer with a Windows environment utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management.
- Skill in organizing and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements.
- Working knowledge of UCLA’s Concur/BruinBuy system and Travel Express system
- Demonstrated experience with managing calendars, coordinating meetings, and travel coordination.
- Skill in working as part of a team composed of faculty, staff and administrators.
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Hospitals and Health Care
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