Administrative Assistant 3

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Job Title

Administrative Assistant 3

Department

CCC | Comprehensive Cancer Center

The OSUCCC-James Pelotonia Institute for Immuno-Oncology (PIIO) is a comprehensive bench-to-bedside research initiative focused on harnessing the body’s immune system to fight cancer at all levels — from prevention to treatment and survivorship. PIIO researchers work to understand fundamental mechanisms of cancer immunology towards the development of novel immunotherapeutics in the areas of systems immuno-oncology, immunogenomics, cell therapy and translational immuno-oncology.

The PIIO has launched the Center for Innate Immunity and Inflammation (CIII) to study of mechanisms of innate immune system/inflammasome sensing of pathogen associate molecules (PAMPs) and self, danger associated molecules (DAMPS); identify genetic and epigenetic variation linked to immune responsiveness and immune- related disease; and generate new diagnostics for inflammatory disease and new regulators to stimulate or inhibit innate immune signaling for vaccine, anti-tumor and anti-inflammatory purposes. The CIII is led by new OSU recruit and renowned cancer researcher Glen Barber, PhD, FRS. Dr. Barber focuses his research on cellular sensing mechanisms that trigger the body’s defense measures against microbial infection. His work has shown that these immune responses are essential for protection against diseases such as cancer but can also initiate inflammation if aggravated. His team discovered the cellular protein STING (stimulator of interferon genes) and showed how nucleic acids spark production of host defense proteins that help control infection as well as stimulate antitumor immunity. In parallel studies, Dr. Barber pioneered the use of viruses as cancer therapeutics and vaccines. He has published over 170 scientific articles and nearly 30 book chapters or reviews in such high-impact journals as Nature, Cell, Immunity and Science Immunology.

We are seeking an administrative professional to serve as executive assistant to CIII Director, Dr. Barber. Job duties include:

Scheduling: Coordinates and oversees the CIII Director's appointment calendar including scheduling meetings with cancer center, medical center, and university leadership as well as potential industry partners. Coordinates travel, lodging and other associated reservations and logistics, and prepares and tracks reimbursement of travel expenses. Ensures critical due dates are met for manuscript revisions, grant submissions, grant reports, HR matters such as annual reviews, and fiscal matters.

Communications: Attends meetings, records minutes, and distributes minutes accordingly. Reviews and responds accordingly to routine correspondence and electronic communications and confidentially relays highly sensitive information to the proper stakeholder. Answer telephone lines, answer questions, screen and refer appropriately. Open, screen and distribute mail. Establish and maintain confidential files.

Special Events: Coordinates reoccurring seminars, symposia, and meetings such as the PIIO weekly research in progress seminars, invited speaker seminars, annual IO symposium, scientific advisory board meetings, etc. This includes meeting planning, room reservation, set up and take down, and coordination of refreshments.

Document Preparation: Maintains Director’s CV. Assists in drafting proposals, presentations, reports, and other documents. Assists Director in the preparation and submission of grant applications, manuscripts, presentations, etc. Performs library searches and provides editorial assistance to the Director and Associate Directors. Preparation of meeting materials.

Special Projects: Manages special projects as assigned by the Director including recruitment and on-boarding of new faculty members, recruitment visit logistics (agenda and escorting during the visit), Pelotonia fundraising, and Peloton administration.

Education Desired

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field is preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Required Qualifications

Knowledge of standard office practices and procedures; proficiency using various software, including (but not limited to) word processing, spreadsheets, and presentation software (e.g. Microsoft Office Suite). Working knowledge of Workday and Teams Meetings preferred.

Additional Information

The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or protected veteran status.

The Ohio State University is a dynamic community of diverse resources, where opportunity thrives and where individuals transform themselves and the world. The Ohio State University is one of the nation’s largest and most comprehensive public universities and a top employer in Ohio.

As one of only 54 designated comprehensive cancer centers in the nation, The Ohio State University Comprehensive Cancer Center – Arthur G. James Cancer Hospital and Richard J. Solove Research Institute is dedicated to the creation of knowledge in laboratory, clinical and population-based cancer research. We apply those discoveries to develop more effective approaches to cancer prevention, diagnosis, and therapies – providing tomorrow’s standard of care today. A Cancer-Free World Begins Here.

The OSUCCC – James is the only cancer program in the United States that features a National Cancer Institute (NCI)-designated comprehensive cancer center aligned with a nationally ranked academic medical center and a freestanding cancer hospital on the campus of one of the nation’s largest public universities. is the only cancer program in the United States that features a National Cancer Institute (NCI)-designated comprehensive cancer center aligned with a nationally ranked academic medical center and a freestanding cancer hospital on the campus of one of the nation’s largest public universities.

Salary Range for this position: $21.11 - $27.77 per hour

Location:

Pelotonia Research Center (1040)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.