BLOC Resources

Administrative Assistant 2

BLOC Resources Birmingham, AL
BLOC Resources

Administrative Assistant 2

BLOC Resources Birmingham, AL
2 days ago
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BLOC Resources is looking for an administrative assistant. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail, and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

  • Process expense reports
  • Schedule meetings/manage calendars
  • Coordinate lunch meetings, secure conference rooms, etc
  • Order supplies for the department
  • Enter time for the entire department
  • Good organizational skills
  • Communicate and collaborate internally with other departments
  • Represent our department in a professional manner, internally and externally

Skills needed:

  • Time Management
  • Organizational Skills
  • Takes initiative on their own and can multi-task
  • Word, Exel, Oracle, PowerPoint
  • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed
  • Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders
  • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible
  • Liaise with visitors - Act as point person for office guests
  • Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed

Requirements:

  • High school diploma
  • 1-2 years experience as an administrative assistant, secretary, preferred
  • Strong organizational, communication, and time-management skills
  • Proven ability to work in a fast-paced environment
  • Positive, high-energy attitude
  • Resourcefulness, creativity, and problem-solving skill set
  • Familiarity with office equipment (i.e. printers, fax machines, projectors)
  • Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

-The candidate will be based at the Energy Center but may be asked to travel to APC HQ downtown from time to time for meetings

  • Expected to be in the office 5 days a week initially

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  • Seniority level

    Mid-Senior level

  • Employment type

    Contract

  • Job function

    Administrative

  • Industries

    Internet Publishing

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