Administrative and Facilities Associate

LHH is currently partnering with a well-known nonprofit organization in the Washington, DC area looking to bring on an Administrative and Facility Associate. The Administrative and Facility Associate is responsible for providing comprehensive administrative support and overseeing the day-to-day operations of facility management. This role ensures the smooth operation of office functions, maintains a safe and efficient work environment, and coordinates various administrative activities.

The salary for the position will range between $50,000-$55,000 based on experience. The team is looking for a candidate to begin working as soon as possible. Please apply today for more details.

Key Responsibilities:

• Provide general administrative support, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare and edit documents, reports, and presentations.
• Maintain and organize office files, records, and databases.
• Assist in the preparation and coordination of company events and meetings.
• Handle incoming calls, emails, and inquiries, directing them to appropriate personnel.
• Oversee the maintenance and repair of office facilities, ensuring a clean and safe working environment.
• Coordinate with vendors and service providers for office supplies, equipment maintenance, and repairs.
• Manage office space allocation and layout, ensuring efficient use of space.
• Conduct regular inspections to identify and address facility issues.
• Ensure compliance with health and safety regulations.
• Coordinate office operations and procedures to ensure organizational effectiveness.
• Develop and implement office policies and procedures.
• Manage inventory of office supplies and equipment, placing orders as necessary.
• Assist in budget preparation and monitoring of facility-related expenses.
• Support IT department with basic troubleshooting and coordination of technical support.
• Serve as a point of contact for internal and external stakeholders regarding facility and administrative matters.
• Collaborate with other departments to ensure smooth operations and effective communication.
• Assist in onboarding new employees, providing them with necessary resources and information.

Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or a related field preferred.
• Proven experience in an administrative or facility management role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Knowledge of health and safety regulations and compliance.
• Strong problem-solving skills and attention to detail

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.