Brief Job Description (essential Functions Of The Job)
Under the general supervision of the Assistant Commissioner of Plans and Zoning, the Administrative Analyst will provide administrative and technical support to the Plans and Zoning Division.
Responsibilities
Processes intake reviews for long form permit applications for commercial, industrial and residential projects.
Makes preliminary review of plans and applications for building construction to ensure compliance with the documentation requirements for long form permit applications.
Refers plans to Chief Building Inspector or Associate Inspection Engineers as needed.
Verifies completion of necessary documentation.
Responds to calls and emails from internal and external customers.
Staff counter to respond to in person applicant questions.
Explains Department policies and procedures, laws, rules and regulations to the general public and to other agencies.
Performs other related duties as required.
Minimum Entrance Qualifications
Must have at least four (4) years experience in reviewing permit applications and/or building permit records, and/or assisting the public in resolving complaints.
BA preferred or can be substituted by at least five (4) additional years of experience in a related field.
Familiarity with permitting process and reviewing plans preferred.
Assist in the administration and coordination of activities of the Department.
Good communication, decision making, and organizational skills.
Knowledgeable in the State Building Code, Zoning Code, and other federal, state and city regulations and laws.
Able to follow complex instructions, and to communicate effectively with employees and the general public.
Knowledge of Microsoft Word, Google Suite, Access, Hansen and/or other similar permitting programs.
Certification as a Permit Technician issued by the International Code Council is required within twelve (12) months of hire.
Ability to exercise good judgement and focus on detail as required by the job.
Terms
City of Boston Residency Required
Union/Salary Plan/Grade: SENA/MM1/3
Hours per week: 35
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Government Administration
Referrals increase your chances of interviewing at City of Boston by 2x