Administrative Aide - Phoenix Police Crime Laboratory

About This Position

The mission of the Phoenix Police Department is to build and foster strong relationships with the community through outreach and engagement, while adhering to the highest standards and traditions of the department. The Phoenix Police Department is committed to the Guiding Values of our P.R.I.D.E. Statement: Protection, Responsibility, Integrity, Dedication and Employee Excellence.

The Laboratory Services Bureau is seeking a qualified candidate to fill an Administrative Aide vacancy. The primary duties are coordinating and completing court discovery, public record redactions, building maintenance and cleaning coordination, receiving of goods (inventory and distribution), and providing services in support of the Laboratory Services Bureau.

Other duties and responsibilities include but are not limited to:

• Retrieving and distributing mail and subpoenas.
• Filing documents both physically and digitally.
• Ordering office and laboratory supplies.
• Serve as backup for front desk coverage and public interfacing through walk-up and phone contacts (assisting both internal and external customers, answering routine questions, and directing inquiries to the proper personnel).
  
  
  

Location: 621 W. Washington St., Phoenix, AZ 85003

IDEAL CANDIDATE

• Ability to:
• Work effectively in a team environment.
• Provide seamless customer service.
• Sit for long period of time.
• Work independently and meet tight deadlines.
• Work on a variety of projects and other duties as assigned.
• In a cubicle environment with noise and frequent interruptions.
• Knowledge of gathering information and completing Public Records Requests
• Interpretation and decision-making skills.
• Proficient with inventory and ordering supplies.
• Proficient interpretation and decision-making skills.
  
  

SALARY

Pay Range: $19.54 - $35.08 per hour.

Hiring Range: $19.54 - $28.86 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  
  
  

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information .
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi .
  
  
  

For more details, visit: Unit 003 Benefits .

Minimum Qualifications

• Four years of experience performing clerical duties.
• OR bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Positions in the Police Department must meet the background standards that are appropriate to non-sworn positions. The general factors for disqualification are listed here .
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here .
  
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

• Experience using/with:
• The Concur travel system.
• Redaction software (audio/video).
• Adobe Acrobat Pro.
• Qualtrax (database).
• Procurement and payment reconciling.
• SAP or other eProcurement systems.
• Data entry and electronic record keeping.
• Laboratory Information Management Systems (LIMS).
• Microsoft Office (Word, Excel, Outlook, and Teams) and SharePoint.
• Bi-lingual proficiency in the Spanish language.
  
  

RECRUITMENT DATES

Recruitment closes July 10, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list.This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .
  
  
  

REFERENCE

Admin Aide, JC:06020, ID# 54754, 06/27/2024, USM, BL, Benefits: 003.

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.