Admin Manager

Vitapod is a pioneering beverage brand that has revolutionized the hydration industry through direct-to-consumer e-commerce. With our innovative products and commitment to quality, we are now embarking on an exciting journey to expand into retail markets and become a household brand. As we scale, we are seeking a dedicated Administrative Manager to join our small yet dynamic management team.

Job Description:

We are looking for a detail-oriented and proactive Administrative Professional to provide crucial support to our management team. This role will play a pivotal part in facilitating our rapid growth by ensuring smooth operational processes and effective communication across all levels of the organization.

Responsibilities:

• Creating and managing transactions including purchase orders, quotes, BOM and invoices using our ERP systems.
• Review and track customer orders and ensure accurate order flows through EDI.
• Reconciliation of key accounts within the ERP System such as bank accounts and customer receivables.
• Communicate effectively with vendors, customers and partners regarding order status and inquiries.
• Maintain organized and accurate documentation and records related to transactions.
• Assist in maintaining inventory records and reconciling discrepancies.
• Handle general office tasks such as filing, data entry, and office supply management.
• Prepare and distribute reports, presentations, and other documents as needed.
• Provide general administrative support to the management team as required.

Requirements:

• Proven experience in an administrative role.
• Familiarity with ERP systems (Netsuite is desirable but not required).
• Experience with Electronic Data Interchange (EDI) processes is desirable.
• Proficiency in MS Office suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team environment.

Why Join Us:

• Opportunity to be part of a fast-growing and innovative brand in the hydration industry.
• Collaborative and supportive work environment with a cohesive, highly motivated team.
• Competitive salary and benefits package.