Admin Manager
Admin Manager
Vitpod USA
Boca Raton, FL
Vitpod USA provided pay range
This range is provided by Vitpod USA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Vitapod is a pioneering beverage brand that has revolutionized the hydration industry through direct-to-consumer e-commerce. With our innovative products and commitment to quality, we are now embarking on an exciting journey to expand into retail markets and become a household brand. As we scale, we are seeking a dedicated Administrative Manager to join our small yet dynamic management team.
Job Description:
We are looking for a detail-oriented and proactive Administrative Professional to provide crucial support to our management team. This role will play a pivotal part in facilitating our rapid growth by ensuring smooth operational processes and effective communication across all levels of the organization.
Responsibilities:
- Creating and managing transactions including purchase orders, quotes, BOM and invoices using our ERP systems.
- Review and track customer orders and ensure accurate order flows through EDI.
- Reconciliation of key accounts within the ERP System such as bank accounts and customer receivables.
- Communicate effectively with vendors, customers and partners regarding order status and inquiries.
- Maintain organized and accurate documentation and records related to transactions.
- Assist in maintaining inventory records and reconciling discrepancies.
- Handle general office tasks such as filing, data entry, and office supply management.
- Prepare and distribute reports, presentations, and other documents as needed.
- Provide general administrative support to the management team as required.
Requirements:
- Proven experience in an administrative role.
- Familiarity with ERP systems (Netsuite is desirable but not required).
- Experience with Electronic Data Interchange (EDI) processes is desirable.
- Proficiency in MS Office suite (Word, Excel, Outlook).
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Excellent communication skills, both written and verbal.
- Ability to work independently and collaboratively in a team environment.
Why Join Us:
- Opportunity to be part of a fast-growing and innovative brand in the hydration industry.
- Collaborative and supportive work environment with a cohesive, highly motivated team.
- Competitive salary and benefits package.
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Project Management and Information Technology
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