Admin Manager
Admin Manager
Vitpod USA
Boca Raton, FL
Vitapod is a pioneering beverage brand that has revolutionized the hydration industry through direct-to-consumer e-commerce. With our innovative products and commitment to quality, we are now embarking on an exciting journey to expand into retail markets and become a household brand. As we scale, we are seeking a dedicated Administrative Manager to join our small yet dynamic management team.
Job Description:
We are looking for a detail-oriented and proactive Administrative Professional to provide crucial support to our management team. This role will play a pivotal part in facilitating our rapid growth by ensuring smooth operational processes and effective communication across all levels of the organization.
Responsibilities:
- Creating and managing transactions including purchase orders, quotes, BOM and invoices using our ERP systems.
- Review and track customer orders and ensure accurate order flows through EDI.
- Reconciliation of key accounts within the ERP System such as bank accounts and customer receivables.
- Communicate effectively with vendors, customers and partners regarding order status and inquiries.
- Maintain organized and accurate documentation and records related to transactions.
- Assist in maintaining inventory records and reconciling discrepancies.
- Handle general office tasks such as filing, data entry, and office supply management.
- Prepare and distribute reports, presentations, and other documents as needed.
- Provide general administrative support to the management team as required.
Requirements:
- Proven experience in an administrative role.
- Familiarity with ERP systems (Netsuite is desirable but not required).
- Experience with Electronic Data Interchange (EDI) processes is desirable.
- Proficiency in MS Office suite (Word, Excel, Outlook).
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Excellent communication skills, both written and verbal.
- Ability to work independently and collaboratively in a team environment.
Why Join Us:
- Opportunity to be part of a fast-growing and innovative brand in the hydration industry.
- Collaborative and supportive work environment with a cohesive, highly motivated team.
- Competitive salary and benefits package.
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Employment type
Full-time
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