We are seeking a Acquisition Policy Analyst to support the Federal Railroad Administration.
This role will be fully remote.
Responsibilities
Acquisition Policy Duties:
Assist the Government client in its ongoing efforts and initiatives related to developing and maintaining a high-performance acquisition culture. This strategic acquisition policy support will focus on the need to continue refining and retooling acquisition policies and processes to achieve the strategic vision of the organization.
Acquisition Policy:
Provide all appropriate acquisition policy support of the Government’s efforts in the development, tracking, updating, and implementation of new and revised policies, processes, directives, procedures, instructions, guidance, and manuals in the functional area of acquisition, including, for example, the following:
Performing analysis of contract actions and relevant supporting documentation to assist Government in developing acquisition and contracting policies, procedures, directives, and/or guidance.
Reviewing, interpreting, and providing recommendations on proposed directives, policies, procedures, and/or guidance to ensure alignment with mission requirements.
Utilizing knowledge of and experience in acquisition, contracting, and procurement principles, laws, regulations, best practices, decisions of the Government Accountability Office (GAO), and OMB Circulars to assist Government in determining the adequacy of its acquisition processes and procedures.
Conducting internal stakeholder briefings and information-gathering sessions to share information about draft guidance and absorb feedback.
Conducting comprehensive research in collaboration with Government stakeholders
Provide recommendations to Government on its policy review process
Track new or revised policy, directives, procedures, and/or guidance through Government's policy review process.
Adjudicating complex feedback on policies and guidance obtained through policy review process.
Reviewing, analyzing, and assessing impacts of emerging and existing acquisition legislation, regulation, audits, and Departmental policy.
Advising Government management and acquisition workforce members on matters pertaining to acquisition programs, contracting procedures and policy interpretation in day-to-day contact and through formal/informal correspondence
Reviewing all Standard Operating Procedures for content and format and ensure that they are current and comply with recent policies.
Tracking Department-level policy, regulations, and guidance relative to acquisition; ensure all Departmental guidance is communicated to contracting staff.
Analyzing proposed government-wide acquisition regulations and policies that affect the Department, participate on associated working groups, and assist the group through the analysis, recommendation, and implementation stages.
Acquisition Career Management:
Provide all appropriate acquisition career management support to Government’s ongoing efforts and initiatives related to Government’s objective of developing and maintaining high performing COR and Program/Project Manager (P/PM) programs. The Contractor shall provide all appropriate support including, for example, the following:
Planning and developing a COR and P/PM repository of acquisition-based guides, templates, and instructions on COR and P/PM roles, responsibilities, and activities
Monitoring and performing detailed analyses of program progress and the program offices’ utilization of CORs and P/PMs
Developing, implementing, and sustaining a plan to ensure CORs and P/PMs are compliant with regulation, training, and reporting requirements.
Presenting, analyzing, and verifying data, techniques, methodologies, and formats associated with COR and P/PM program development.
Internal Controls and Quality Management Support:
Provide all appropriate internal controls and quality management support to assist Government in maintaining a formal internal controls program, maintaining the accuracy of data, enhancing the quality of documentation, promoting efficient management of information, and addressing any necessary corrective actions, including, for example, the following:
Identifying, developing, and documenting recommendations for procurement quality standards for the Acquisition Operations Divisions and other acquisition programs
Developing recommendations for the establishment of procurement quality metrics and procurement standards of excellence, the means to measure those metrics and standards, and the alignment of Government's business processes with those metrics and standards.
Continually review and validate quality metrics to ensure measurability and relevance, and to drive improvement over time.
Create and disseminate quality assessment checklists for contract file audits and document reviews
Provide individual and comprehensive file summaries for each file reviewed and provide recommendations for compliance corrections and process improvements in conjunction with Government's quarterly Internal Controls Program contract file audits
Assist the Director, Acquisition Policy & Systems Chief, and Acquisition Operations Division Chiefs to prepare for focused internal reviews and the Departmental Procurement Management Reviews (PMR).
Collect, maintain, and analyze data trends
Define, research, analyze, document, and recommend best practices and process improvements
Provide recommendations to update and enhance Government’s Internal Controls Program Guide and process for quarterly reviews
Assist with the development of templates, samples, and acquisition tools in accordance with Federal Acquisition Regulations (FAR) and Department of Transportation (DOT) policies, procedures and regulations as assigned by the Policy Branch Chief.
Provide recommendations to improve and streamline the procedures for the.Government’s Review & Approval process for contract actions.
Perform quality reviews of contract action documentation such as solicitations, award and post-award documents for quality.
Required Qualifications
Bachelor’s degree
Managing clients by:
Building a knowledge base of each client's business, organization, and objectives
Managing day-to-day client interaction
Setting and managing client expectations
Communicating effectively with clients to identify needs and evaluate alternative business solutions
Continually seeking opportunities to increase customer satisfaction and deepen client relationships
Thorough experience relating to Federal acquisition and performing the following:
Achieving operational objectives and contributing information and recommendations to strategic plans and reviews
Implementing productivity and quality standards
Providing technical direction and guidance to contractor staff to ensure contract requirements and expectations are clear, success criteria are defined, progress toward results are monitored, and that all activities are performed in compliance with the terms of the contract
Identifying risks and appropriate mitigation strategies
Meeting financial objectives by forecasting requirements, preparing budgets, scheduling expenditures, analyzing variances, and initiating corrective actions
Managing a multi-tiered project and/or multiple projects simultaneously
Articulating complex concepts and solving complex problems by gathering data, analyzing information, and testing solutions
Advance proficiency in data analysis and visualization techniques and technology tools (e.g., creating dashboards) in support of organizational effectiveness and business process improvements
Jefferson Consulting Group is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, disability, national origin, genetic data, veteran status or any category protected by law.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Consulting
Industries
Business Consulting and Services
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