Accounts Receivable & Office Administrator

Accounts Receivable/Office Admin

This position will be managed by the AR manager

About You

• Ability to effectively collaborate with members of the Accounting/Sales/In-Office Team
• Independent worker
• Self-Motivator
• Proficient in Excel as well as experience working in ERP/billing systems (NetSuite/QuickBooks) preferred
• Forward thinking mentality
  
  

Office Management Duties

Mandatory physical presence in the Boston office on Monday, Wednesday & Friday

Management of Physical Mail

• Sort, scan and distribute inbound mail
• Set up outgoing mail shipments
• Scanning checks for mobile deposit
• Triage Voicemail (Zoom)
• Track and re-order office supplies, snacks and drinks
• Respond to office requests (schedule repairs for office appliances/technology, increase accessibility)
• Send internal gifts (new hire swag, 10-year anniversary gifts etc.)
• Organize and maintain the office spaces
• Act as the building manager’s Posit point of contact
  
  

AR Duties For Banking/Customer Engagement

• Invoice confirmations (JIRA)
• Remittance Advice Tracking
• Bank Transaction Uploads
• Scanning checks for mobile deposit
• Payment Application (ACH/WIRE)
  
  

Within 1 Month, You’ll

• Learn about basic accounting procedures
• Gain knowledge about major/minor accounts
• Learn about collections procedures
  
  

Within 3 Months, You’ll

• Feel confident about navigating our NetSuite ERP system, Salesforce system, and banking portals
• Understand and feel confident in providing business information to internal and external stakeholders.
  
  

Within 6 Months, You’ll

• Have developed important relationships with different departments in the business
• Be the in-office contact for those who need assistance from our headquarters (Boston)
• Own and manage different AR processes
• Begin to enhance current processes and develop new processes for a more efficient day to day operation
  
  

Working At Posit

• We welcome all talented colleagues and are committed to a culture that represents diversity in all its forms.
• We prioritize giving ourselves “focus time” to get deep work done. We minimize meetings and attempt to operate asynchronously.
• We are a learning organization and take mentorship and career growth seriously. We hope to learn from you and we anticipate that you will also deepen your skills, influence, and leadership as a result of working at Posit.
• We operate under a unique sustainable business model: We have over 50% of our engineering dedicated to creating free and open source software. We are profitable and we plan to be around decades from now.
• Posit is a Public Benefit Corporation (PBC) and a Certified B Corporation®, which means our open-source mission is codified into our charter. As a result, our corporate decisions balance the community's interests, customers, employees, and shareholders. Hear more about why we think this matters here.
  
  

Notable

We offer competitive compensation with extensive human-first, people-focused benefits to prioritize your personal and financial well-being.

• 100% of medical, dental, and vision insurance premiums are covered for employees and their families! Fertility and gender-affirming healthcare is included in all of our plans.
• Supplemental mental health and wellness benefits are available via Ginger even if you don’t opt in to our insurance plans, including Ginger for teen family members.
• Posit's gender-neutral paid parental leave policy covers all new parents, including foster and adoptive parents.
• All full-time employees are eligible for 401k enrollment starting on day one.
• After six months of employment, Posit provides a substantial yearly match to employee 401K contributions.
• An annual profit-sharing bonus for employees recognizes our team’s contributions to company performance across the year.
• We are a 100% distributed team. You are also welcome to come into our Boston office.
• We offer a $400 monthly reimbursement for coworking space rental if you prefer to work away from home.
• Our Lifestyle Savings Account offers an initial deposit of $1800 and then an additional quarterly stipend of $375 to cover the costs of professional development, wellness, financial health, charitable giving, and remote work support.
• We provide a flexible environment with a generous vacation policy that encourages a minimum of four weeks PTO per year plus 13 paid company holidays.
  

Are you excited about this role but not sure if your experience aligns with every qualification in the job description? That’s okay. We know multiple perspectives are essential for a thriving organization and we'd still love to hear from you!

Posit is committed to being a diverse and inclusive workplace. We encourage applicants of different backgrounds, cultures, genders, experiences, abilities, and perspectives to apply. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sexual orientation, gender, gender identity, age, physical disability, or length of time spent unemployed.

Posit Software, PBC participates in the federal E-Verify program, which confirms employment authorization of newly hired U.S. based employees. E-Verify is not used as a tool to pre-screen candidates and is only initiated upon hire.

E-Verify Participation Notice (English/Spanish)

Right to Work Notice (English/Spanish)