Maintains a department organizational structure sufficient to meet all goals and objectives
Properly motivates the accounts receivable staff and provides for ongoing training and development
Measures department performance with appropriate metrics
Manages relations with collection agencies
Manages relations with credit reporting agencies
Manages relations with the sales department
Maintains banking relationships
Accounts Receivable
Ensures that accounts receivable are collected promptly
Processes and applies customer payments and credit memos
Enters invoices into customer invoicing web sites
Contacts customers regarding overdue accounts and determines reasons for non-payment; issues credit hold notifications when necessary
Records cash receipts and makes bank deposits
Maintains the corporate credit policy; monitors the credit granting and updating process
Manages customer credit files; updates the customer master file with accurate and up-to-date information, including sales tax exemption certificates where applicable
Submits uncollectible accounts to collections agency
Recommends bad debts write-offs
Personally investigates the largest customer credit applications
Maintains accurate records about the customer payment status
Personally visits the largest customers to establish relations
Monitors periodic credit reviews
Monitors deductions being taken by customers
Manages the application of late fees on customer accounts, when applicable
Performs monthly reconciliation of accounts receivable sub-ledger to general ledger
Cash
Monitors and tracks daily cash activity
Tracks and accounts for all non-customer cash receipts
Conducts monthly reconciliation of checking and savings account
Maintains petty cash funds
Fixed Assets
Creates and monitors a system of controls, procedures, and forms for the recordation of fixed assets
Assigns tag numbers to fixed assets
Records fixed asset acquisitions and dispositions in the accounting system
Reconciles the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger
Calculates depreciation for all fixed assets
Reviews and updates the detailed schedule of fixed assets and accumulated depreciation
Investigates the potential obsolescence of fixed assets
Conducts periodic physical inventory counts of fixed assets
Conducts analyses related to fixed assets as requested by management
Prepares property tax returns
Represents the company during any audits by a government entity that involve fixed assets
Sales & Use Tax
Collects sales tax from customers; prepares and files monthly sales and use tax returns to appropriate government entities
Ensures sales tax exemption certificates are on file for any customers not being charged sales tax
Ensures compliance with sales and use tax laws for each jurisdiction
Represents the company during any audits by a government entity that involve sales/use tax
Other
Oversees the month-end closing process as it relates to accounts receivable, fixed assets, and sales tax, including approval of related journal entries and account reconciliations
Prepares audit schedules relating to accounts receivable, cash, fixed assets, and sales tax; assists the auditors with their inquiries.
Gathers and reports on department's processing metrics and relevant KPI's
Effectively communicates with internal and external customers
Identifies opportunities for process improvements including internal controls, forms, procedures, policies, and systems
Participates in ad-hoc reporting for special projects
Ensures compliance with company policies and procedures, generally accepted accounting principles, and regulatory requirements
Preferred Qualifications:
Bachelors degree in Accounting or Finance
Have thorough knowledge of credit-related laws
10+ years of progressively responsible accounting experience
Preference will be given to candidates with the Certified Public Accountant or Certified Management Accountant designations
Required Qualifications:
5+ years of credit, accounts receivable, and other accounting experience
Experience in a multi-location company handling a large volume of customer accounts and cash flow
Demonstrate experience with project management and process improvement
Demonstrate experience with general ledger account reconciliations including month-end closing processes and general knowledge of accounting principles
Experience with the set up and maintenance of the customer master file
Proficiency with Microsoft Office Suite
Experience with sales/use tax filings
Strong planning, organizational and problem-solving skills
Effective verbal and written communication skills
The ability to multi-task and willingness to learn new skills
Team-oriented person who can focus on the details
Physical Requirements:Working conditions are primarily in an office environment. Will be expected to travel as needed to company branches.DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Wholesale
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