Ability to operate in fast pace environment and detail oriented
5+ years in legal billing or relevant e-billing experience.
Other Skills/Nice to Haves: vendor onboarding, supplier manager software, Ariba or graphite
Responsibilities
Client is seeking a detail-oriented, organized, and proactive Legal Billing Specialist to manage the processing, auditing, and reviewing of outside counsel invoices. The Billing Specialist must have strong analytical and problem-solving skills, good judgment, excellent decision-making skills, be detail-orientated, and possess the ability to work in a fast-paced environment. Other key responsibilities include:
Researching and troubleshooting issues with law firms,
Supporting vendor setup processes,
Training end users,
Maintaining work-in-progress records,
Monitoring time entry deadlines.
The ideal candidate should be willing to learn and recognize the urgency and confidentiality concerns of the department and have excellent customer service skills.
Electronically review and route large volumes of invoices for approval in accordance with Paramount Global Law Department billing guidelines.
Approve, adjust, or reject invoices according to guidelines and guide attorneys with inquiries regarding outstanding invoices.
Manage portfolio to minimize invoice aging by reviewing/reconciling aging reports monthly.
Liaise with outside counsel, in-house attorneys, and intercompany AP departments to ensure timely payment releases.
Communicate collaboratively with billing professionals to ensure that bills are submitted in compliance with our internal billing guidelines. Collect monthly accruals from outside counsel and follow-up with non-compliant firms.
Research, identify, and investigate open and unresolved items within SAP.
Summarize outcomes, present information, and propose ideas to management to identify areas of process improvements and increased efficacy.
Provide and participate in cross-training within the team as requested.
Collaborate with Mitratech and PTP Vendor Setup Global Business department with law firm onboarding.
Actively participate in team meetings to identify and clarity potential issues.
Contribute on special projects, as defined by Legal Billing Manager or Legal Operations Director, which may include preparing ad-hoc reports, system data clean-up, and processing items outside of TeamConnect.
Preferred Qualifications
Understanding of end-to-end invoice lifecycle (work in progress, invoicing, accounts payable, accounts receivable.
Experience with SAP or Oracle is a must.
Experience with vendor onboarding, such as Ariba or Graphite.
Advanced in Excel & MS Office.
Excellent communication skills, ability to multitask, prioritize workload.
Self-motivator with a positive professional disposition.
Ability to operate in a fast-paced business environment, detail oriented, demonstrated willingness to learn new skills.
Seniority level
Associate
Employment type
Contract
Job function
Accounting/Auditing and Finance
Industries
Entertainment Providers
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