Accounts Payable Specialist

CAMCO Property Management in Fort Washington, PA, US, is seeking a Accounts Payable Specialist to join our team. At CAMCO, we pride ourselves on our commitment to excellence in property management and providing top-notch service to our clients. As an Accounts Payable Clerk, you will play a crucial role in ensuring the financial operations run smoothly, processing invoices, and maintaining accurate records. This position offers a competitive salary range of $40,000-$45,000 and the opportunity to work in a dynamic environment where your skills will be valued and your contributions recognized. If you are detail-oriented, organized, and have a passion for finance, we invite you to apply and be part of our dedicated team at CAMCO Property Management.

Responsibilities

• Review daily schedules and mail to determine expenses to be paid for assigned associations. Review expense reports and invoices to ensure they comply with organizational guidelines. Determine applicable general ledger accounts to be charged and ensure sufficient cash balance. Identify accounts with negative cash balances and communicate with the Team Leader prior to processing.
• Scan, enter & process invoices according to schedule and ensure all entries are accurate and in compliance with system and company requirements. Gather and verify signatures, update status in the system, and print and prepare checks and supporting documentation for mailing. Make online and phone payments, as necessary.
• Prepare and process recurring invoices for mandatory payments with no reminder or invoices and keep invoices in assigned locations.
• Review schedule for approved Board of Director invoices and print checks according to cash availability. Update workflow status of approved check for the day.
• Facilitate all research items and issues that arrive from the field and/or customers related to Accounts Payable. Address research items assigned in the system or identify and forward research items to the appropriate party.
• Create and maintain the Dashboard for all assigned associations. Enter details and guidelines in the system according to the specifications of the association.
• Record and prepare deposits for reserve and security checks.
• Confirm weekly sweep accounts from partner banks or financial institutions as applicable.
• Prepare tax documents for vendors and the IRS, as necessary.
• Prepare monthly filing folders for assigned associations.
• Maintain schedule ensuring annual Association dues to the State are paid.
• Maintain records regarding Accounts Payables per the guidelines provided.
• Coordinate year-end activities such as filing and boxing for assigned associations.

Additional Duties and Responsibilities:

• Conduct business always with the highest standards of personal, professional, and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain the specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Perform any range of special projects, tasks, and other related duties as assigned.

Qualifications

• High School Diploma or Equivalent.
• 1-3 years of experience in accounts payable or related field.
• Proficiency in using Windows and Microsoft Office, including but not limited to word processing, spreadsheet maintenance, navigating databases, record keeping, and researching the Internet.
• Attention to detail and accuracy in processing invoices and payments.
• Strong organizational skills and ability to meet deadlines.
• Strong verbal and written communication skills.
• Ability to work with sensitive or confidential information.
• Ability to work in a team environment as well as independently and be self-driven.
• Critical thinking, problem-solving, judgment, and decision-making abilities.

Compensation

$40,000 - $45,000 yearly

About CAMCO Property Management

CAMCO Property Management is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with CAMCO Property Management are contingent upon a satisfactory background check.