Accounts Payable Manager

Position Title: Accounts Payable Manager

Reports to: Director of Finance

FLSA Status: Exempt

Summary: The Accounts Payable Manager is responsible for coordinating and managing the central collection, posting, and payment of invoices of all organization programs. This position reviews the accounts payable detail as it relates to the general ledger control accounts and prepares and maintains reports related to accounts payable. Additional responsibilities include supervision of the Accounts Payable Specialists and coordinating directly with the Purchasing Manager.

Responsibilities:

• Oversee routine department activities, such as disbursing checks and payment processing, to ensure that they are completed accurately and on time.
• Direct supervision of the Accounts Payable Specialists.
• Manage monthly accounts payable close/accruals and ensure unprocessed/outstanding invoices and expenses are properly accounted for.
• Maintain accurate and complete financial, vendor, and provider records.
• Responsible for preparing accounts payable register and related reports.
• Guarantee timelines are met and prioritize duties as necessary.
• Compile and analyze financial information to management and city/state agencies.
• Facilitate the achievement of payables department objectives.
• Develop, implement, improve, and enforce A/P policies and procedures and department controls to increase accuracy and efficiency.
• Responsible for petty cash and metro card replenishments, and staff reimbursement requests.
• Assure accurate vendor payments and proper GL coding.
• Build and maintain relationships with employees, clients, vendors, and lenders.
• Maintain accuracy, timeliness and efficiency in high volume AP environment. Focus on continuous improvement in AP volume and alternative payment methods.
• Assure the timely completion and accuracy of reports. Design, analyze and provide ad hoc requests for information regarding AP and related metrics.
• Manage the documentation and storage of permits, filings, vehicle registrations and titles, business inquiries, and related compliance issues for the organization to include: solicitation permits, tax, and related filings, contact with the Better Business Bureau, the IRS, and other government agencies.
• Other duties as assigned.

Professional & Personal Qualifications:

• MA/MS or equivalent in Accounting, Finance, Economics, and/or Business with a minimum of 2 plus years operating in an A/P supervisory role
• BA/BS or equivalent in Accounting, Finance, Economics, and/or Business with a minimum of 3 plus years operating in an A/P supervisory role
• 2 plus years working in an A/P role within a city or state funded organization
• Knowledge of QuickBooks and other financial software required
• Knowledge of Microsoft Office
• Strong communication ability and excellent customer service, analytical, and quantitative skills
• Proven ability to handle multiple tasks effectively under pressure while successfully meeting critical deadlines
• Strong organizational skills, detail-oriented, and efficient
• Maturity, integrity, and sound judgment