Accounts Payable Analyst

Employee Mission

Technical. Elegant. World Leader in Sun Protection You Wear

As an employee of Coolibar you are working to support the company mission to "Protect the World from Sun Damage”.

The Accounts Payable Analyst will assist the accounting team with payables, month-end close, journal entries, reporting/analysis, sales tax, etc.

Duties and Responsibilities

Duties and responsibilities include but are not limited to the following:

• Invoice Processing: Timely and accurate processing of all invoices, including verification of accuracy, obtaining approvals, and coding expenses to the appropriate accounts.
• Payment Processing: Handling payment processing, including scheduling payments, selecting payment methods (checks, ACH, wire transfers, credit cards-Concur), and ensuring compliance with payment terms.
• Vendor Relationship Management: Managing relationships with vendors (many of them are services vendors), including resolving payment discrepancies and negotiating favorable terms.
• Month-End Closing: Coordinating AP activities at month-end to ensure a smooth closing process, including reconciliation of the accounts payable subledger to the general ledger.
• Process Improvement: Identifying opportunities for process improvements and efficiency gains within the AP function, implementing best practices and automation solutions as needed.
• Reporting: Generating and analyzing AP reports to track key metrics and trends, providing insights to senior management as required.
• Discrepancy Resolution: Investigating, analyzing, and resolving invoice and payment-related discrepancies, and informing management as necessary.
• Workflow Management: Implementing and maintaining efficient payment workflows.
• Regulatory Compliance: Ensuring full compliance with relevant laws and regulations.
• Transaction Documentation: Accurately recording and documenting all transactions as directed.
• Credit Card Reconciliation: Reconciling accounts payable with credit cards.
• Month-End Support: Assisting in the month-end closing process, including reconciliation of AP transactions.
• General accounting task: Other activities may be assigned of general accounting

Qualifications

• SAP-BO knowledge.
• Excel knowledge (V-Lookup, Pivot tables, basic formulas.
• Undergraduate studies minimal
• Bilingual desirable (English – Spanish)