Accounts Payable/Accounts Receivable

Reputable Heavy Machinery Equipment organization in Rock Hill, SC. Is seeking for an experienced AP/AR Specialist to join they fast growing accounting team.

The AP / AR Specialist primary responsibilities are related to processing vendor payments and invoicing for the company. Administers the credit and collection functions and generates data to support the financial statement process.

AP/AR Specialist Responsibilities Include:

• Ensure invoices are paid based on correct pricing, terms, etc.
• Recognize exceptions to price, quantity, or other items and send back to appropriate department for approval.
• Review account numbers on purchase orders and invoices for proper account classifications.
• Match invoice from vendors to company receiving records.
• Process AP check, ACH’s and wire transfers in a timely and accurate manner adhering to the company policies and vendor terms and conditions.
• Process Credit notes as per approved by Controller / Manager
• Accounts receivable (AR) collections.
• Reconcile all vendor accounts and communicate reconciliation with finance partners.
• Prepare journal entries on an occasional basis.
• Provide analysis and information to the Controller regarding AP process as needed.
• Recommend improvements to existing procedures.
• Maintain relationships/contacts with all Finance personnel, all departmental managers, Merlo Italy and with various vendors.
• Operate within the limits of authorized policies and procedures.
• Use own judgment dealing with items not covered by policies and procedures.
• Evaluate distributors' ability to perform (in conjunction with Sales Department).
• Prepare UCC-1 documents and prepare continuations on perfections as required.
• In conjunction with Sales and Finance departments, determine customer payment terms and maintain effective control of account balances to ensure payment within terms.
• Comment on all aspects of the credit and collection function to enhance cash flow and profitability.
• Liaison with the sales department, finance company, and customers to resolve outstanding issues on a timely and equitable basis.

AP/AR Specialist Requirements:

• Office or administrative experience, minimum 3 years
• College degree or equivalent work experience
• 3 years of experience in related industry (credit function)
• Computer proficiency and technical aptitude with the ability to use MS Word and Excel
• Knowledge of systems, procedures and Quick Books program
• Accurate, motivated, and personable team member
• Desire and ability to work in fast paced manufacturing environment
• Ability to work evenings and weekends as needed
• Ability to analyze and present data effectively
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
• Mental capacity to make sound decisions and to communicate clearly and concisely, both orally and in writing
• Superior organizational skills, strong quality orientation, and high attention to detail
• Proven ability to work well both independently and in a team environment
• Knowledge of and adherence to occupational hazards and standard safety practices
• Strong ethical standards, reliability, professionalism, positive attitude, and ability to remain calm in stressful situations