We are looking for an Accounting Assistant to join our team. This part-time position is fully remote and would require working roughly 20-25 hours per week.
Position Summary
The part-time Accounting Assistant is a key member of the Pharmatech Accounting Team and will provide support to the Accounting & Finance Department. General accounting knowledge along with intuitive accounts payable competency and attention to detail are requisites.
Essential Functions
Accounts Payable
The Accounting Assistant will collect, review, verify and ensure vendor invoices are processed and paid in a timely manner.
Review and enter credit card expenses for business card holders.
Audit credit card accounts & obtain proper support prior to payment.
Answer vendor inquiries.
Reconcile vendor statements.
Review and process expense reports for both employees and vendors.
Code incoming vendor invoices and bills and log them into our accounting system.
Obtain appropriate approvals per our signatory requirements.
Cue bills for payment such that no late fees are incurred, while maximizing cash flow.
Create and distribute timely payables and reimbursable expense reports.
Monitor Time & Expenses for all employees, project temp employees, and ICs.
Supports annual 1099 filing and Sales & Use Tax.
Maintain the Fixed Asset and Meals & Entertainment schedules for corporate tax filing.
Ad-hoc support for Accounting department.
Required Experience
Minimum 2-3 years of accounting support.
Excellent organizational and interpersonal communication skills, both verbal and written.
Able to work independently as well as being a team player is a must.
Strong attention to detail is required.
Excited to learn and loves a challenge.
Professional demeanor and comfortable working collaboratively with all levels of organization.
Technical Acumen
Ability to discern the nature and purpose of incoming invoices and bills so that the appropriate approval, general ledger account and cost center are assigned in our internal accounting software.
Must be able to confirm whether contracted invoices for vendors are within terms prior to payment.
Balance Sheet account reconciliations.
Additional Knowledge And Skills
Intermediate skill level in Excel. Able to transform raw data into a report by using the following functions: data sorting and filtering, creating pivot tables, and conditional formatting.
Proficient in Word and Outlook.
Critical thinking - using logic and reasoning to identify the strengths and weaknesses of alternative solutions or approaches to problems.
Great problem solving and time management skills.
Pharmatech Associates, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Pharmaceutical Manufacturing
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