Accounting Assistant, AP/AR/Project Accounting - Remote/Part Time
Accounting Assistant, AP/AR/Project Accounting - Remote/Part Time
Pharmatech Associates, a USP company
San Francisco, CA
See who Pharmatech Associates, a USP company has hired for this role
We are looking for an Accounting Assistant to join our team. This part-time position is fully remote and would require working roughly 20-25 hours per week.
Position Summary
The part-time Accounting Assistant is a key member of the Pharmatech Accounting Team and will provide support to the Accounting & Finance Department. General accounting knowledge along with intuitive accounts payable competency and attention to detail are requisites.
Essential Functions
Position Summary
The part-time Accounting Assistant is a key member of the Pharmatech Accounting Team and will provide support to the Accounting & Finance Department. General accounting knowledge along with intuitive accounts payable competency and attention to detail are requisites.
Essential Functions
- Accounts Payable
- The Accounting Assistant will collect, review, verify and ensure vendor invoices are processed and paid in a timely manner.
- Review and enter credit card expenses for business card holders.
- Audit credit card accounts & obtain proper support prior to payment.
- Answer vendor inquiries.
- Reconcile vendor statements.
- Review and process expense reports for both employees and vendors.
- Code incoming vendor invoices and bills and log them into our accounting system.
- Obtain appropriate approvals per our signatory requirements.
- Cue bills for payment such that no late fees are incurred, while maximizing cash flow.
- Create and distribute timely payables and reimbursable expense reports.
- Monitor Time & Expenses for all employees, project temp employees, and ICs.
- Supports annual 1099 filing and Sales & Use Tax.
- Maintain the Fixed Asset and Meals & Entertainment schedules for corporate tax filing.
- Ad-hoc support for Accounting department.
- Minimum 2-3 years of accounting support.
- Excellent organizational and interpersonal communication skills, both verbal and written.
- Able to work independently as well as being a team player is a must.
- Strong attention to detail is required.
- Excited to learn and loves a challenge.
- Professional demeanor and comfortable working collaboratively with all levels of organization.
- Ability to discern the nature and purpose of incoming invoices and bills so that the appropriate approval, general ledger account and cost center are assigned in our internal accounting software.
- Must be able to confirm whether contracted invoices for vendors are within terms prior to payment.
- Balance Sheet account reconciliations.
- Intermediate skill level in Excel. Able to transform raw data into a report by using the following functions: data sorting and filtering, creating pivot tables, and conditional formatting.
- Proficient in Word and Outlook.
- Critical thinking - using logic and reasoning to identify the strengths and weaknesses of alternative solutions or approaches to problems.
- Great problem solving and time management skills.
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Accounting/Auditing and Finance -
Industries
Pharmaceutical Manufacturing
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