Accounting Administrative Assistant

Job Title: Accounting Assistant

Company: GPFS is the fund administrator of choice for a wide range of clients in the US, UK, and EU. Every day, with every decision and every client interaction, our values serve as guideposts, to improve the quality of our work, and strengthen our employee and client relationships.

As a business that is all about people; culture isn’t an initiative, it’s an innate value that’s critical to every decision we make. At GPFS, people come first.

At GPFS, diversity is a source of strength, both from our people and ideas. GPFS is a collaborative team-oriented organization where we support each other both personally and professionally. Our culture is defined by our behavior, our curiosity and our support of innovative ideas and perspectives.

Our inclusive culture supports and encourages our team members to try new things, share ideas openly and always ask the question why. It brings us together and makes the team stronger by inspiring all to connect, belong and thrive.

Location: Latham, NY

Job Type: Full-time

The Accounting Assistant role assists the Operations teams in servicing our firm clients. Responsibilities consist primarily of performing daily, monthly, quarterly and annual accounting activities across multiple entities. This position will require regular interaction with team members.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Preparation of monthly bank reconciliations
• Assist with vendor maintenance. This would include but not limited to verbal confirmations of address and wire instruction changes, w9 requests, 1099 reporting, electronically filing invoices.
• Updating client AR files so that current activity is captured
• Maintaining client weekly cash files
• Uploading of expense report downloads into our general ledger system
• Scrubbing expense report files to ensure consistent formatting and descriptions
• Maintaining expense report submissions versus American Express statements
• AML procedures for vendor and investor payments
• Populating internal control checklists for wire payments
• Assist with wire instruction change process
• Completion of special projects at direction of management.
• Merging of data into templates for publishing to investor portals

Competencies

• Organized
• Detailed Orientated
• Results Driven
• Collaborative
• Ethical

Work Environment

This role operates in a modern professional office environment, and routinely use standard office equipment such as computers, phones, and photocopiers.

Required Education And Experience

• Associates degree in an accounting related field
• 3+ years accounting/bookkeeping experience in lieu of Associate Degree
• 1+ years accounting experience preferred for Associates degree candidates

Preferred Education And Experience

• Bachelor’s degree in accounting or related field
• Private fund administration experience

Additional Eligibility Qualifications

• Attention to detail and accuracy, necessary to satisfy client service considerations
• Organization and multi-tasking; objectives can change quickly in response to client needs
• Software expertise, especially excel, and the ability to learn new systems quickly
• Comfort with teamwork, mentoring and cross training, due to high degree of interaction necessary to support client and company objectives
• Strong written and verbal communication skills
• Ability to work in a fast paced, deadline driven environment
• Flexibility to work hours needed to complete client deliverables

GPFS Vision

Our purpose is to create enduring relationships with our employees and clients by constantly delivering exceptional opportunities and service.

GPFS Value Statement

Investing in people and culture

Core Values

Camaraderie: Being supportive of one another and celebrating each other’s successes

Excellence: Consistently delivering exceptional work and going above and beyond

Empowerment: Fostering a deep sense of agency and ownership over one’s choices and actions

Innovation: The drive to think differently and solve problems creatively

Inclusion: Recognizing individual’s unique strengths and perspectives with mutual trust and respect